Office Manager

2 months ago

McAllen, United States Workrise -Midstream Oil & Gas Full time
Job DescriptionJob Description

SUMMARY OF THE ROLE

  • The position plays a critical role in ensuring that the accuracy and quality of project-related documents are maintained.
  • The role has significant interaction with all functions of the Project Team, EPC contractors, Licensors, Vendors and Customers.

RESPONSIBILITIES

  • Ensure the accuracy and quality of hard copy turnover.
  • Support integration of document control strategies between the various Stakeholders and client to ensure improved work processes.
  • Support and provide instruction on work processes and systems for the PMT as required.
  • Support Contract and Document Control Compliance initiatives defined by Company to ensure that file systems information is up to date and organized.
  • Support Document Control Planning for Site and PMT requirements for Field Document Control processes and procedures.
  • Ensure the accuracy and quality of the workflow process for documentation within the Company document management system.
  • Maintain close relationships with the PMT ensuring support is available.
  • Be active in observance of safety in work areas.
  • Identify opportunities within document management to integrate effective workflow processes for the PMT.
  • Receive, review, and distribute project documentation received from the EPC Contractor in a timely manner to the Project Management Team as required.
  • Work to maintain accurate records of documentation process flows within the document management system.
  • Be proactive in researching and acquiring data to support the project.

REQUIREMENTS

  • 5+ years experience as a Document Controller in a project organization, either on the EPC or client side.
  • Previous experience in managing document management systems.
  • Preferred education - Bachelors degree in an applicable discipline.
  • ADDITIONAL INFORMATION:
  • Communicates effectively at all levels of the organization to ensure clarity in expectations requirements, and deliverables.
  • Excellent analytical skills.
  • Team Player.
  • Good reporting skills.
  • Welcomes working in a fast-paced challenging and diverse environment.
  • Hands-on type of personality.

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