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Department Administrator

1 month ago

Folsom, United States swipejobs LLC Full time
Job DescriptionJob Description

Apply Today, Work Today
Weekly Pay

Job Description:

Location: Hybrid role; onsite 2-3 days a week after training
Duration: Through 12/26/2025, with high probability of extension
Pay: $36-37/hour
Education: Bachelor's degree required

Role Overview:
The Department Administrator will provide essential support to the Project Management team, ensuring smooth operations by managing administrative tasks, coordinating with staffing vendors, and maintaining documentation and organizational processes. The ideal candidate will have strong communication skills, attention to detail, and the ability to work efficiently in a dynamic environment.

Responsibilities:

  • Collaborate with staffing vendors to request and process contractor resumes for open positions. Coordinate with hiring managers to arrange interviews and serve as the primary interface with staffing vendors.
  • Submit and track purchase requisitions using the companys procurement system.
  • Process and route documents electronically for signatures.
  • Record and distribute meeting minutes.
  • Manage document transmittals to vendors.
  • Edit and format memos, presentations, and other written materials.
  • Develop and maintain Excel templates for data tracking and organization.
  • Coordinate calendars, schedule meetings, and reserve conference rooms as needed.
  • Arrange travel logistics and accommodations for team members.
  • Order catering and assist with planning events, team parties, and gatherings.

Skills and Qualifications:

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Intermediate expertise in Excel, including creating templates and organizing data.
  • Familiarity with MS SharePoint.
  • Strong organizational and multitasking abilities.
  • Excellent verbal and written communication skills.
  • Ability to work both independently and collaboratively in a hybrid environment.

Full-time, Part-time
$ 37.0/hr

HV23