Receptionist

2 weeks ago


Portsmouth, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an efficient Receptionist in the bustling city of Portsmouth, Virginia. As a Receptionist, you will be a vital part of our team, managing a multi-line phone system, providing excellent customer service, handling intricate data entry tasks, and managing email correspondence.

Responsibilities:

• Managing incoming calls through a multi-line phone system, ensuring all calls are directed accurately and with attention to detail
• Providing stellar customer service to clients and visitors, both in-person and over the phone
• Carrying out detailed data entry tasks, ensuring all customer records are up-to-date and accurate
• Handling email correspondence, responding to queries in a timely and detail-oriented manner
• Utilizing Microsoft Office Suite (Word, Excel, Outlook) to organize files and schedule appointments
• Leveraging strong interpersonal skills to build and maintain positive relationships with clients and colleagues.• Minimum of 1 year experience working as a Receptionist or in a similar role
• Proven ability to handle a Multi-Line Phone System proficiently
• Excellent Customer Service skills, with a focus on delivering high-quality service
• Proficiency in Data Entry tasks, with a high level of accuracy and attention to detail
• Experience with Email Correspondence, including drafting, sending, and organizing emails
• Strong Interpersonal Skills, with the ability to communicate effectively with all levels of staff and visitors
• Proficiency in Microsoft Excel, with the ability to create and manage spreadsheets
• Experience with Microsoft Outlook, including managing calendars and scheduling appointments
• Proficiency in Microsoft Word, with the ability to draft and edit documents
• Demonstrated ability in Organizing Files, ensuring effective record keeping
• Proven experience in Scheduling Appointments, managing multiple calendars efficiently
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