Office Assistant

1 week ago

McLean, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering a long term contract employment opportunity for an Office Assistant in the mortgage industry, based in McLean, Virginia, 22102, United States. This role involves a variety of tasks including maintaining precise records, managing customer interactions, and ensuring smooth office operations.

Responsibilities:

• Welcome and professionally escort visitors to the appropriate office or conference room.
• Efficiently distribute incoming mail and deliveries for prompt distribution.
• Assist with the preparation of conference rooms for meetings, including the setup of group lunches when required.
• Handle inquiries from staff, office visitors or guests, clients or vendors in a timely manner.
• Utilize software such as Microsoft Office Suites, Microsoft Outlook, Adobe Acrobat, and 'About Time' for various clerical duties.
• Scan documents and send them via electronic mail promptly.
• Prepare mail, Fedex, and courier packages for dispatch.
• Keep track of office and kitchen supplies, restocking as necessary and assist with monitoring supply inventory.
• Process customer credit applications accurately and efficiently.
• Monitor customer accounts and take appropriate action when necessary.• Proficiency in 'About Time' software
• Exceptional ability to provide responses and solutions, aptly named 'Answer'
• Experience in answering inbound calls, ensuring effective customer service
• Ability to perform various clerical duties efficiently
• Responsible for handling and organizing the 'Daily Mail'
• Proven experience in delivering mail promptly and accurately
• Proficiency in 'Direct Mail' operations and management
• Ability to efficiently distribute incoming mail
• Experience in restocking office supplies as needed
• Proficient in Microsoft technologies
• Proficiency in Microsoft Office Suites for various administrative tasks
• Proficient in using Microsoft Outlook for email and calendar management
• Experience with Adobe Acrobat for document management
• Experience in conference room setup and cleanup
• Ability to manage and maintain conference rooms effectively

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