Receptionist Admin Assistant

1 week ago

Charlotte, United States AppleOne Full time
Job DescriptionJob DescriptionJob Title: Receptionist/Admin Assistant

Location: Charlotte, NC 28217

Job Type: Full-Time

Job Summary:
We are seeking a detail-oriented and proactive Receptionist/Admin Assistant to support our team with a variety of administrative and office duties. The ideal candidate will be responsible for providing a welcoming environment for visitors, managing communication channels, and supporting office operations. This is a dynamic role requiring strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently.

Key Responsibilities:
Reception & Communication:
Answer, screen, and transfer inbound phone calls in a professional manner.
Greet and direct visitors, clients, and guests to the appropriate departments.
Monitor visitor access and maintain security awareness within the office.
Receive, sort, and distribute mail and deliveries.
Administrative Support:
Perform general office duties, including photocopying, faxing, scanning, and mailing documents.
Enter Accounts Payable information into the system accurately.
Prepare and process deposits for checks.
Schedule and coordinate meetings, appointments, and office events such as birthday parties or team gatherings.
Maintain and update office supply inventories, including kitchen supplies.
Scheduling & Record Keeping:
Maintain and manage the appointment diary for staff and executives.
Assist in binding catalogs and organizing office materials.
Send out-of-office notifications when required.
General Assistance:
Provide administrative support to managers as needed.
Assist other teams or departments during busy periods or when short-staffed.
Education & Experience:
High school diploma or equivalent; additional administrative or office management certifications preferred.
Proven experience in a receptionist or administrative assistant role is an asset.
Strong knowledge of office management systems and procedures.
Skills & Competencies:
Technical Skills: Proficient in using office software (e.g., Microsoft Office Suite) and basic office equipment (photocopiers, fax machines, etc.).
Clerical Skills: Familiar with clerical and administrative procedures such as filing, record-keeping, and document handling.
Communication Skills: Excellent verbal and written communication skills to interact with staff, visitors, and clients effectively.
Organizational Skills: Strong time management and organizational skills to handle multiple tasks simultaneously.
Attention to Detail: Meticulous attention to detail in data entry, scheduling, and office operations.
Problem-Solving: Ability to troubleshoot and address challenges in a timely and efficient manner.
Additional Information:
Ability to maintain confidentiality and handle sensitive information with discretion.
A friendly, customer-oriented attitude and professional appearance are essential.
Ability to work both independently and as part of a team.

EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

#1182

Company DescriptionFounder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.

Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.

Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.

Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.Company DescriptionFounder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.\r
\r
Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.\r
\r
Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.\r
\r
Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.

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