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Sr. Administrative Assistant

2 months ago

Cincinnati, United States Robert Half Full time
Job DescriptionJob Description

We are offering a contract to hire employment opportunity for a Sr. Administrative Assistant in the medical industry, located in Cincinnati, Ohio. The chosen candidate will be instrumental in providing a wide range of administrative support to our team, ensuring smooth and efficient operations.


Responsibilities:


• Oversee the management of scheduling for C-suite and other leaders to ensure optimal time utilization.

• Handle email correspondence professionally, ensuring timely and accurate communication.

• Manage visitor/patient direction effectively, providing excellent customer service.

• Take charge of travel arrangements for team members, ensuring logistic efficiency.

• Ensure meeting spaces are properly set up as required.

• Order lunches and manage other hospitality-related tasks to support office functions.

• Provide general administrative support to the team, facilitating efficient day-to-day operations.

• Manage mail sorting and distribution within the office.

• Utilize Concur, Calendar Management, Communication, and Administrative Assistance skills in daily tasks.

• Coordinate and manage conference calls, ensuring seamless communication within the team.

• Proven experience as a Sr. Administrative Assistant for at least 2 years
• Proficiency in using Concur for expense reporting and management
• Demonstrated skills in Calendar Management for scheduling and coordinating appointments
• Excellent Communication skills, both written and verbal, for interacting with team members and clients
• Experience in setting up and managing Conference Calls, including coordinating schedules and ensuring smooth communication
• Solid background in providing comprehensive Administrative Assistance, such as handling correspondence, managing files, and organizing office procedures.