Executive Assistant

3 weeks ago

Visalia, United States Volt Workforce Solution Full time
Job DescriptionJob DescriptionBuild your future with Volt 

Volt is hiring immediately for an Executive Assistant for a known property management company in Visalia, CA. 

As an Executive Assistant you will:

  • Plans, coordinates and monitors the completion of all routine work on a daily basis.
  • Supervises and trains the administrative-office clerical 
  • Monitors, distributes and provides follow-up on all incoming and outgoing correspondence.
  • Performs a variety of administrative duties with a minimum of supervision, including writing, reviewing and occasionally signing, correspondence. 
  • Responsible for all aspects of the agency’s Board of Commissioners meetings, including agendas, board packets, taking, transcribing and distribution of minutes. 
  • Prepares legal correspondence and documents for the agency’s attorney. 
  • Takes and transcribes minutes from preconstruction conferences and safety committee meetings.  
  • Assists in compiling reports and preparation of applications for submission to state, local and federal agencies, including Section 3 reporting.
  • Completes miscellaneous credit applications for agency. 
  • Prepares landscape contracts and maintains updates. 
  • Prepares backflow testing reports. 
  • Prepares utility allowance forms and updates.
  • Prepares rent-increase notices for projects with utility allowances and provides them to area managers, accounting and occupancy. 
  • Acts as site coordinator for the AED program and ensures compliance of regulations/requirements.
  • Provides insurance coverage for new properties and filing insurance claims.
  • Prepares notices and does minutes for public hearings and Resident Council meeting.
  • Provides assistance to the Human Resources Manager, including the scholarship committee.
  • Translates into Spanish correspondence for Central Office and area offices.
  • If and when necessary, provides back-up assistance at the front desk, including answering telephones, greeting the public, directing the public to proper resources or service organizations.
This is a full-time position. Temp to Hire 

Monday-Friday 8am-5pm 

The ideal candidate will have:

  • A minimum of 5 years’ secretarial experience,
  • 1 year of some leadership experience- Supervisor
  • Good usage of the English and Spanish languages in grammar, punctuation and spelling.
  • Must be bilingual- Spanish 
  • Must be able to pass a typing test of 45WPM or better 
  • Must possess mature judgment, neat personal appearance, tact and discretion.
  • Computer literate in MS Office software.
  • Previous supervisory experience.
  • Knowledge of all programs, projects and departmental functions
  • High School education or GED equivalent.
Pay rate: $36.47 per hour

*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.        
        
Qualified candidates should APPLY NOW for immediate consideration Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.        
        
Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).        
        
Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please email hr_dept@volt.com or call (866) -898-0005. Please indicate the specifics of the assistance needed.        
        
Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.        
        
        

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