Legal Assistant, Real Estate

1 month ago

Minneapolis, United States Robert Half Full time
Job DescriptionJob Description

We are offering an engaging opportunity in a global law firm for a Legal Assistant with Real Estate experience based in Minneapolis, Minnesota. The role involves providing legal administrative support, managing client relations, and ensuring the smooth functioning of our legal team. The position offers 3 days per week to work from home, comprehensive benefits package, PTO and other perks.


Responsibilities:

• Provide comprehensive legal administrative assistance to attorneys, acting as a crucial link for clients.

• Initiate the opening of client/matter, including conducting conflicts checks and preparing engagement letters.

• Maintain a proactive approach towards managing attorneys' deadlines, foreseeing next steps and enforcing follow-up procedures to ensure all deadlines are met.

• Ensure the creation, editing, revision, redlining, and/or proofreading of documents.

• Enter attorney's time, proofread for accuracy, use spellcheck and relevant task codes to comply with firm policies.

• Assist in the billing process, including distribution of monthly proformas, review and editing of proformas, and dispatch of invoices and related correspondence to clients.

• Keep client files up-to-date, both electronic and hard copy; promptly and accurately file electronic documents in Outlook and document management systems.

• Handle incoming and outgoing mail and electronic communications promptly and efficiently.

• Process reimbursement requests, check requests, and vendor invoices in a timely manner.

• Coordinate attorney meetings and appointments, including booking conference rooms.

• Arrange travel itineraries, including flights, hotels, and rental cars.

• Oversee attorney CLE records, including seminar registration and reporting.

• Delegate administrative tasks to Department Administrative Assistants when necessary.

• Maintain a high level of customer service to attorneys and clients.

• Perform other duties as requested.

• Minimum of 3 years of experience in a legal assistant role, preferably within the Real Estate sector
• Proficiency in calendar management to coordinate and schedule meetings, appointments, and deadlines
• Strong proofreading skills with an ability to identify and correct errors in legal documents
• Experience in drafting legal documents, specifically those related to real estate transactions
• Familiarity with booking travel arrangements for senior staff members, including flights, accommodation, and transportation
• Knowledge of file management systems, with the ability to efficiently organize and retrieve documents as needed

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