Front Desk Coordinator

2 weeks ago


Allentown, United States Robert Half Full time
Job DescriptionJob Description

We are offering a long-term contract employment opportunity for a Front Desk Coordinator in Hamilton, New Jersey. This role involves coordinating front desk operations in a bustling environment, requiring a blend of administrative assistance, data entry, and interpersonal skills. The ideal candidate will be skilled in using Microsoft Outlook and Word, organizing files, scanning documents, and photocopying/scanning documents.


Responsibilities:


• Oversee all receptionist and secretarial duties at our main entrance desk, ensuring a smooth and efficient operation.

• Respond to incoming phone calls promptly and professionally, directing calls to the appropriate departments as necessary.

• Manage the switchboard effectively, ensuring all communications are routed correctly.

• Maintain the office budget, tracking all expenditures and making necessary adjustments to stay within budget guidelines.

• Process and organize files, ensuring all data is accurate and easy to access.

• Scan and photocopy documents as needed, maintaining a systematic approach to document management.

• Handle customer inquiries, providing accurate and timely information to enhance customer satisfaction.

• Monitor customer accounts, taking appropriate action as needed to maintain account health.

• Proficiency in Administrative Assistance
• Demonstrable experience in Data Entry
• Exceptional Interpersonal Skills
• Proficiency in Microsoft Outlook and Microsoft Word
• Experience in Organizing Files
• Knowledge in Document Scanning
• Experience in Photocopying/Scanning documents

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