Legal Secretary

2 weeks ago

Kansas City, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering an exciting opportunity for a Legal Secretary in the law industry. Located in Kansas City, Missouri, this role requires a highly organized and detail-oriented individual to provide secretarial and administrative assistance to our team of attorneys, performing complex and specialized secretarial and clerical tasks in a team-oriented environment.

Responsibilities:
• Handle the preparation and formatting of legal documents including briefs, pleadings, and correspondence
• Conduct conflict checks and process new client/matter requests proficiently
• Manage the electronic filing of legal documents with state and federal courts
• Proofread all documents regularly and accurately to ensure accuracy and completeness prior to distribution or filing
• Update and maintain client files electronically in the document management system (iManage Work 10)
• Manage attorney calendars through Outlook and CompuLaw, including scheduling appointments and calendaring due dates
• Coordinate meetings and conference calls, including ordering meals, refreshments, and equipment as requested
• Enter, review and revise timekeeper time entries accurately, including consistent identification of litigation codes, when applicable
• Prepare expense reimbursement requests for assigned attorneys and review vendor invoices for accuracy
• Assist visitors, paralegals and attorneys whose secretaries are absent, and accept overflow work from other secretaries
• Organize and coordinate travel arrangements proficiently
• Provide friendly and helpful telephone support for assigned attorneys and/or receptionist relief
• Participate in the timely review and submission of pre-bills and/or client bills.• Minimum of 5 years of experience as a Legal Secretary
• Proficiency in Case Management Software
• Familiarity with legal software such as CompuLaw and iManage
• Strong skills in calendar management, including docketing
• Proven experience in managing client relations
• Ability to draft and proofread legal documents, pleadings, and correspondence
• Experience with legal documentation and preparing pleadings
• Proficient in performing conflict checks
• Experience with e-filing procedures
• In-depth knowledge of Microsoft Outlook
• Ability to arrange conference calls, manage time entries, and process expense reimbursements
• Experience in arranging and booking travel arrangements
• Familiarity with Intapp and Aderant software.

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