Payroll Manager

3 weeks ago

Metairie, United States Robert Half Full time
Job DescriptionJob Description

Robert Half Finance & Accounting is searching for a talented Payroll Manager on behalf of a reputable company in Metairie, Louisiana.


Our client offers the following benefits:

  • Generous vacation policy
  • Affordable Health, Dental, Vision, Life, and Disability insurance options
  • Aggressive retirement match program
  • Hybrid work flexibility

For confidential consideration, please contact Morgan Schexnayder at (225) 367-2924.


RESPONSIBILITIES:


  • Collaborates effectively with management, team members, clients, and suppliers to support the organization’s mission and daily objectives.
  • Assists in shaping department's strategic and operational plans, meeting all assigned deadlines and goals to uphold quality, service, and productivity standards.
  • Supports creation of the operating plan and budget, achieving established timelines and budget targets.
  • Serves as the primary contact with payroll software (PAYCOM) to ensure automated system functionality, tax filings, and reporting, and approves invoices to support timely payments
  • Verifies payroll software government reports to confirm payroll accuracy, ensures bi-weekly tax withholdings are correctly applied, and coordinates software adjustments and payroll data submissions with appropriate controls as needed.
  • Shares payroll data with Human Resources, departmental managers, and the Finance team, producing HRIS system reports as requested for benefits and HR purposes.
  • Assists employees with setting up, correcting, or canceling direct deposit accounts as needed.
  • Generates month-end reports for the Finance Department and completes corporate bank reconciliations, including payroll accounts and FSA, resolving discrepancies promptly and providing relevant data for general ledger reporting.
  • Responds to garnishment-related inquiries and submits withholding payments to state and federal agencies in compliance with deadlines.
  • Ensures accurate data entry and management in the payroll system, confirming that all computations, withholdings, and deductions comply with company policies and governmental standards.
  • Provides payroll and 401(k) audit data as requested by auditors.
  • Stays current on payroll-related federal, state, and local tax regulations, engaging in professional development through workshops, publications, and networking.
  • Prepares termination-related calculations and handles manual check issuance when necessary.
  • Manages year-end payroll activities across multiple states.
  • Responds to employee payroll inquiries regarding deductions, pre-tax benefits, leave balances, garnishments, and other payroll matters in an accurate and courteous manner.
  • Handles external employment verification requests.
  • Manages employee deductions from initiation through reporting, including 401(k) contributions and loans, life insurance, and garnishments.
  • Maintains payroll records, including W-2s, W-4s, payroll registers, tax documents, etc., in compliance with government and internal controls.
  • Reviews and verifies W-2 forms to ensure accuracy, including reporting of benefits, moving expenses, and other relevant data.
  • Maintains, and securely disposes of, HR and payroll records in alignment with company record retention policies.

REQUIREMENTS:


  • High school diploma required; a college degree and payroll certification (CPP) are preferred.
  • 5 years of payroll processing experience required; 10 years preferred.
  • Experience with PAYCOM preferred.
  • Knowledgeable in payroll tax regulations across multiple states, with hands-on experience.
  • Focused on customer service and thrives in a collaborative team environment.
  • Skilled at managing confidential and sensitive information with discretion.
  • Dedicated to ongoing learning and professional development within the industry.
  • Strong decision-making abilities, with sound judgment.
  • Effective communicator capable of building rapport and working well with team members across all levels of the organization.
  • Skilled in time management, able to set priorities, work autonomously, and interpret and organize data effectively.
  • Proficient in Microsoft Office Suite and familiar with basic computer applications.

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