Office Coordinator

2 months ago


Blacksburg, Virginia, United States Commonwealth of Virginia Full time

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to the Veterinary Teaching Hospital (VTH) Executive Assistant. The successful candidate will be responsible for providing assistance with payroll, leave reporting functions, travel reimbursements, and foundation payments for the VTH, as well as performing general office duties such as filing, copying, shredding, and scanning/uploading documents.

Key Responsibilities

  • Provide administrative support to the VTH Executive Assistant, including payroll, leave reporting, and travel reimbursements
  • Perform general office duties, such as filing, copying, shredding, and scanning/uploading documents
  • Assist with foundation payments for the VTH
  • Develop and maintain accurate and up-to-date records and reports
  • Provide excellent customer service and communication skills

Requirements

  • Previous experience providing administrative and bookkeeping support in a professional office environment
  • Strong computer skills and experience with a variety of software programs, such as word processing, spreadsheets, email, and internet navigation
  • Ability to work independently, prioritize work, manage multiple tasks, and give attention to detail
  • Excellent communication and interpersonal skills
  • Associate degree or higher in accounting or related field
  • Previous experience and working knowledge of university and state policies and procedures
  • Experience with complex administrative systems, such as Time Clock Plus, Banner, Chrome River, and VT Foundation systems

Preferred Qualifications

  • Previous experience working in a higher education or government setting
  • Knowledge of university and state policies and procedures
  • Experience with complex administrative systems

About the Commonwealth of Virginia

The Commonwealth of Virginia is a leading employer in the state, offering a wide range of career opportunities in various fields. We are committed to providing a work environment that is inclusive, diverse, and respectful of all employees. We offer a comprehensive benefits package, including health insurance, retirement plans, and paid time off.

Equal Employment Opportunity

The Commonwealth of Virginia is an equal employment opportunity employer and does not discriminate on the basis of age, color, disability, sex, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status.



  • Blacksburg, Virginia, United States Streamline Dental Solutions Full time

    Office Manager Needed at Streamline Dental SolutionsWe are seeking an experienced office manager who is a dedicated and motivated leader, for our fast-paced and rapidly growing dental office. Our team has created a culture and commitment to creating an experience for patients that exceeds their expectations.Key Responsibilities:Multi-task in a fast-paced...

  • Passport Coordinator

    2 weeks ago


    Blacksburg, Virginia, United States Draper City Full time

    Job Summary:We are seeking a highly organized and detail-oriented Passport Coordinator to join our team at Draper City. As a Passport Coordinator, you will be responsible for coordinating passport acceptance services, processing passport applications, and providing exceptional customer service to the public.Key Responsibilities:Coordinate passport acceptance...


  • Blacksburg, Virginia, United States Streamline Dental Solutions Full time

    Treatment Coordinator Needed at Streamline Dental SolutionsWe are seeking a dedicated and motivated leader to join our fast-paced and rapidly growing dental office. Our team has created a culture and commitment to creating an experience for patients that exceeds their expectations.Key Responsibilities:Multi-task in a fast-paced office environmentHandle...

  • Stewardship Officer

    2 weeks ago


    Blacksburg, Virginia, United States Virginia Polytechnic Institute and State University Full time

    Job Title: Stewardship OfficerThe Stewardship Officer is a key member of the Virginia Tech Pamplin Advancement team, responsible for pursuing and promoting goals related to best-in-class stewardship, relationship building, and customer service for internal and external constituents.Key Responsibilities:Develop and implement an annual strategy to manage,...

  • Program Coordinator

    2 weeks ago


    Blacksburg, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Program Coordinator to support the work of two organizations in the Commonwealth of Virginia. The successful candidate will provide administrative support, promote collaboration, and facilitate communication among stakeholders.Key ResponsibilitiesProvide administrative support to the Director...


  • Blacksburg, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryThe Assistant Permit Technician provides operational support to the University Building Official, serving as the first point of contact for clients and assisting with client outreach programs. This role involves managing plan review submittals, tracking, and coordinating required inspections to ensure compliance with the Virginia Uniform Statewide...

  • Sales Coordinator

    4 weeks ago


    Blacksburg, Virginia, United States Zobility Full time

    Job SummaryZobility is seeking a highly organized and detail-oriented Sales Administrator to join our team. As a Sales Administrator, you will play a critical role in supporting our sales team by managing customer accounts, coordinating with internal teams, and ensuring seamless communication with customers.Key ResponsibilitiesManage multiple customer...


  • Blacksburg, Virginia, United States Virginia Jobs Full time

    Job DescriptionThe Student Services Coordinator plays a pivotal role in fostering an inclusive and thriving campus community for graduate students. This position requires a strong leader who can plan, coordinate, and execute programs that cater to the diverse needs of graduate students.Key Responsibilities:Develop and implement initiatives to improve the...


  • Blacksburg, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryThe Commonwealth of Virginia seeks a highly skilled and experienced Executive Assistant to provide specialized and complex administrative support to the Vice President of Communications. This role requires a professional with exceptional organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.Key...

  • Program Coordinator

    4 weeks ago


    Blacksburg, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Program Coordinator to support the work of two organizations: the Virginia Tech Center for Drug Discovery and the Virginia Drug Discovery Consortium. The successful candidate will provide administrative support, promote inter-university and public-private partnerships, and work closely with...

  • Mortgage Loan Officer

    4 weeks ago


    Blacksburg, Virginia, United States Houzd Mortgage Full time

    Bilingual Junior Loan Officer Opportunity at Houzd MortgageHouzd Mortgage is seeking a highly motivated and bilingual Junior Loan Officer to join our dynamic team. As a Junior Loan Officer, you will play a crucial role in guiding Spanish-speaking borrowers through the mortgage process, providing personalized financial guidance, and helping them achieve their...


  • Blacksburg, Virginia, United States Commonwealth of Virginia Full time

    Student Life Coordinator Job DescriptionWe are seeking a highly motivated and experienced Student Life Coordinator to join our team at the Steger Center for International Scholarship in Riva San Vitale, Switzerland. The successful candidate will be responsible for cultivating strong relationships with program faculty, staff, and students, and will play a key...


  • Blacksburg, Virginia, United States Commonwealth of Virginia Full time

    Student Life CoordinatorWe are seeking a highly motivated and experienced Student Life Coordinator to join our team at the Steger Center for International Scholarship in Riva San Vitale, Switzerland. As a key member of our team, you will play a vital role in creating a holistic and integrated living-learning community experience for students studying at the...


  • Blacksburg, Virginia, United States Houzd Mortgage Full time

    Junior Loan Officer OpportunityHouzd Mortgage is seeking a talented and motivated individual to join our team as a Junior Loan Officer. As a key member of our dynamic team, you will have the opportunity to learn from seasoned industry professionals and contribute to the success of our clients.We believe in providing our clients with the financial guidance...


  • Blacksburg, Virginia, United States Draper City Full time

    Job Summary:The City of Draper is seeking a highly organized and detail-oriented Passport Agent Coordinator to join our team. In this role, you will be responsible for coordinating passport acceptance services, ensuring accurate and timely processing of passport applications, and providing exceptional customer service to the public.Key Responsibilities:Act...


  • Blacksburg, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryThe Commonwealth of Virginia is seeking a highly skilled and detail-oriented Assistant Permit Technician to join our team. As a key member of our department, you will provide exceptional support to our clients, working closely with the University Building Official to establish positive relationships and assist with client outreach programs.Key...


  • Blacksburg, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryThe Commonwealth of Virginia is seeking a highly skilled and dedicated Community Practice Service Coordinator to join our team at the Veterinary Teaching Hospital. As a key member of our Community Practice team, you will provide exceptional customer service to our clients, facilitate communication between clients and the care team, and contribute...


  • Blacksburg, Virginia, United States Virginia Polytechnic Institute and State University Full time

    Job Title: Undergraduate and Dietetics Program CoordinatorAbout the Role:The Department of Human Nutrition, Foods, and Exercise at Virginia Polytechnic Institute and State University is seeking a highly organized and detail-oriented individual to serve as the Undergraduate and Dietetics Program Coordinator. This role will provide administrative support to...


  • Blacksburg, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryThe Commonwealth of Virginia is seeking a highly skilled and detail-oriented individual to join our team as an Assistant Permit Technician. As a key member of our department, you will provide exceptional support to our clients, working closely with our University Building Official to establish positive relationships and assist with client outreach...


  • Blacksburg, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryThe Commonwealth of Virginia is seeking a highly motivated and detail-oriented Academic Support Coordinator to join our team. As an Academic Support Coordinator, you will work closely with student-athletes to ensure their academic success and provide support in monitoring their progress towards University and NCAA academic eligibility...