Office Coordinator
2 months ago
Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to the Veterinary Teaching Hospital (VTH) Executive Assistant. The successful candidate will be responsible for providing assistance with payroll, leave reporting functions, travel reimbursements, and foundation payments for the VTH, as well as performing general office duties such as filing, copying, shredding, and scanning/uploading documents.
Key Responsibilities
- Provide administrative support to the VTH Executive Assistant, including payroll, leave reporting, and travel reimbursements
- Perform general office duties, such as filing, copying, shredding, and scanning/uploading documents
- Assist with foundation payments for the VTH
- Develop and maintain accurate and up-to-date records and reports
- Provide excellent customer service and communication skills
Requirements
- Previous experience providing administrative and bookkeeping support in a professional office environment
- Strong computer skills and experience with a variety of software programs, such as word processing, spreadsheets, email, and internet navigation
- Ability to work independently, prioritize work, manage multiple tasks, and give attention to detail
- Excellent communication and interpersonal skills
- Associate degree or higher in accounting or related field
- Previous experience and working knowledge of university and state policies and procedures
- Experience with complex administrative systems, such as Time Clock Plus, Banner, Chrome River, and VT Foundation systems
Preferred Qualifications
- Previous experience working in a higher education or government setting
- Knowledge of university and state policies and procedures
- Experience with complex administrative systems
About the Commonwealth of Virginia
The Commonwealth of Virginia is a leading employer in the state, offering a wide range of career opportunities in various fields. We are committed to providing a work environment that is inclusive, diverse, and respectful of all employees. We offer a comprehensive benefits package, including health insurance, retirement plans, and paid time off.
Equal Employment Opportunity
The Commonwealth of Virginia is an equal employment opportunity employer and does not discriminate on the basis of age, color, disability, sex, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status.
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