Document Specialist

4 weeks ago

Rochester, New York, United States SPX FLOW, Inc. Full time
Job Summary
As a Document Specialist at SPX FLOW, Inc., you will be responsible for managing all aspects of quality-related documentation, with a focus on customer orders, particularly those involving highly engineered and sanitary products. You will also support the management of the Quality Management System (QMS) supporting documentation. Your key responsibilities will include ensuring timely delivery of procedural and conformance documentation to convey product approval status upon shipment.

Key Responsibilities
Work with Project Management, Quality Engineering, and Advanced Manufacturing Engineering to determine activities requiring supporting documentation and/or inspection/test records.
Develop and implement Inspection and Test Plans (ITPs) and testing methods to ensure product and process quality.
Complete quality questionnaires and forms in support of the quoting process.
Set up job-specific working folders to archive Quality Assurance (QA) documentation related to orders and manage working folders.
Follow orders during the manufacturing phase to ensure required documentation and records are generated, accurate, and appropriately filed in working folders.
Troubleshoot problems related to documentation generation and collection, if necessary.
Package collected documents for customer QA dossiers and work with appropriate parties for final document packaging and dissemination.
Manage supporting level one through four QMS documentation to maintain compliance with ISO 9001 requirements.
Field post-shipment document questions and concerns, working with appropriate parties to resolve any issues.
Provide support and training to shop floor associates and leaders to ensure understanding of order document requirements.
Ensure compliance with established industry safety, design standards, and guidelines.
Support ISO 9001 compliance and quality activities.

Requirements
Organized and motivated self-starter with excellent interpersonal skills.
Ability to continually improve controls to ensure efficient and reliable document collection and compilation processes.
Working knowledge of computers and related software, including Microsoft Office Suite and Enterprise Resource Planning (ERP) programs.
Comfortable working in both office and production settings.
Ability to read, interpret, and understand technical engineering drawings and symbols.
Familiarity with manufacturing processes such as welding, milling, and turning.
Strong interpersonal communication skills.

Education and Experience
High school diploma or 2-year associate degree preferred.
3 years of hands-on or administrative experience in a dynamic manufacturing environment.
Ideal candidate has experience working with document collection, archiving, and retrieval.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. While performing the duties of this job, the employee is regularly required to sit and use hands, fingers, handle or feel, talk, see, and hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move office products and supplies, up to twenty-five pounds. Use of the appropriate PPE is required.

Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job operates in a manufacturing professional office environment. The employee can be exposed to fumes or airborne particles, moving mechanical parts, vibration, and loud noise levels while on the production floor. The noise level in the office work environment is usually moderate.

Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Anticipated salary range for this position: $59,700/yr to $83,580/yr. Actual salary for this position will depend on relevant qualifications, skills, and experience.

SPX FLOW Values
SPX Flow employees are expected to behave in accordance with our company values as outlined below.

Quality
Quality encompasses all aspects of SPX's business, and every employee shares the responsibility to prevent the occurrence of any nonconformity relating to product, process, and the quality system. All employees have an obligation to identify and record any such nonconformity, and through designed channels, initiate and recommend solutions.

SPX FLOW is an equal opportunity employer and makes employment decisions without regard to race, color, religion, national origin, gender, age, disability, protected veteran status, or any other reason prohibited by law.

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