Administrative Assistant

3 weeks ago

Healdsburg, California, United States Montage International Full time
Job Summary

The Food and Beverage Administrative Assistant plays a vital role in supporting the Food and Beverage and Culinary teams at Montage International. This position requires a highly organized and detail-oriented individual to provide administrative support to the team, ensuring seamless day-to-day operations.

Key Responsibilities
  • Perform a range of administrative tasks, including typing, filing, copying, emailing, and responding to phone calls and messages.
  • Coordinate meetings and record minutes, ensuring accurate and timely documentation.
  • Schedule travel arrangements and prepare departmental communication pieces as needed.
  • Assist in menu design and production, coordinating with vendors and suppliers to ensure timely delivery.
  • Enter data for select invoices and products, maintaining accurate records and ensuring compliance with company policies.
  • Support the department with time management, ensuring projects are executed efficiently and effectively.
  • Unify and maintain all internal documents, ensuring easy access and retrieval.
  • Respond to visitor and guest requests, questions, and concerns, providing exceptional customer service.
Requirements
  • High School Diploma or equivalent required; Bachelor's Degree preferred.
  • Two (2) plus years' experience in an administrative role within an upscale hotel environment.
  • Strong customer service skills and excellent verbal and written communication skills.
  • Intermediate skills with Microsoft Office products, including Word, Excel, PowerPoint, and Outlook.
  • Knowledge of hotel food and beverage operations preferred.
Physical Requirements

This position requires the ability to exert well-paced mobility, maneuver between functions, and perform tasks that involve bending, stooping, squatting, and stretching. The ability to lift up to 15-40 lbs. on a regular and continuing basis is also required.

The pay scale for this position is $28.00 per hour. Montage International is an equal opportunity employer and maintains a drug-free workplace. Pre-employment substance abuse testing is performed.

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