Office Support Specialist

2 weeks ago

Hampton, Virginia, United States Air Combat Command Full time
Position Overview

The primary function of this role is to act as the key administrative support for the A8A Division Chief, while also providing assistance to the A4F Division Chief as necessary.

Key Responsibilities
  • Manage and process all incoming and outgoing electronic communications, documents, and directives.
  • Screen correspondence to determine priority and direct it to the appropriate personnel or office.
  • Maintain the executive's calendar, coordinating meeting logistics and scheduling appointments in alignment with established priorities.
  • Answer phone calls and welcome visitors, assessing their needs and directing them to the right contacts.
  • Draft and finalize a variety of documents, including reports and correspondence, ensuring accuracy and adherence to organizational standards.
  • Utilize advanced word processing software to create, format, and modify various textual documents, including letters and memos.
  • Establish and maintain office procedures and records to enhance operational efficiency.
Qualifications

To qualify for this position, candidates must demonstrate specialized experience as outlined in the Office of Personnel Management (OPM) Qualification Standards for Clerical and Administrative Support Positions.

Specialized Experience

Applicants should possess at least one year of specialized experience at the GS-05 level or equivalent, which includes:

  • Understanding organizational priorities and effectively managing non-routine tasks.
  • Providing guidance to clerical staff and assisting in the preparation of various reports and correspondence.
  • Demonstrating proficiency in grammar, spelling, and formatting to ensure high-quality documentation.
  • Operating standard office equipment and utilizing various office automation processes.
Knowledge, Skills, and Abilities

Successful candidates will be evaluated based on their knowledge and skills in the following areas:

  • Extensive understanding of office procedures and administrative functions.
  • Ability to communicate effectively, both verbally and in writing.
  • Proficiency in typing and document preparation.
  • Capability to organize tasks and meet deadlines efficiently.
Additional Information

All candidates must be prepared to provide documentation of their qualifications and experience as part of the application process.

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