Construction Project Coordinator

3 days ago


MagstattleBas, Grand Est, United States Actalent Full time
Job Summary

We are seeking a highly organized and detail-oriented Construction Project Coordinator/Admin to join our team at Actalent. As a key member of our Construction Project Management Team, you will be responsible for supporting the project team, clients, and general contractors.

Key Responsibilities
  • Complete and distribute subcontracts, secure proper paperwork, and verify subcontractors are in good standing with vendor compliance.
  • Process and manage electronic copies of project-related documents, including contracts, subcontracts, purchase orders, change orders, and RFIs.
  • Provide support for the project team and ensure all documentation requested is received from subcontractors/suppliers.
  • Document and track potential change orders, document approved change orders, and file electronically.
  • Secure and compile electronic close-out documents.
  • Handle accounting tasks, including computer entry of invoices in accounting and job cost systems.
  • Sort, prioritize, and distribute incoming and outgoing materials.
  • Manage the setup of projects in appropriate software for daily reporting logs and building drawings.
  • Manage RFIs and other documents as requested by the Project Manager.
  • Assist with soliciting pricing for change orders and the permitting process.
Requirements
  • 2 years of experience working as a coordinator/admin or in a related field.
  • 2 years of experience in a construction setting, preferably commercial construction.
  • Proven experience with RFIs, RFPs, RFQs, submittals, commercial projects, change orders, purchase orders, billing, meeting preparation, and working with general contractors.
  • Strong understanding of construction processes, safety regulations, and quality standards.
  • Strong problem-solving skills, with the ability to identify potential issues and implement effective solutions.
  • Excellent communication skills, with the ability to clearly communicate project details to clients, team members, and stakeholders.
  • Proficiency in Microsoft Office Suite and Construction Software.
  • Ability to work well under pressure and meet tight deadlines.
What We Offer
  • Family-owned company with a reputation as one of the best mechanical contractors in the Midwest.
  • 100% paid healthcare.
  • 401(k) match.
  • PTO/sick days/holidays.
  • Pay: $23.00-$30.00 per hour, depending on experience.

This is a non-exempt full-time position with 40 hours per week, Monday through Friday.



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