Chief Financial Officer
3 days ago
**Job Summary:**
We are seeking an experienced Director of Finance and Administration to join our team at Vito C Quatela MD PLLC.
The successful candidate will be a hands-on/participative manager and will lead and develop an internal team to support the following areas: accounting, business insurance, and credentialing functions.
This person will facilitate day-to-day functions for multiple entities by managing cash, staff assignments and workflow, accounting activity as well as support/collaboration to their internal team.
In addition, this Director will partner with multi-organizational leaders to enhance processes/protocols and maximize capacity for future growth across multiple entities, while building and maintaining excellent relations with internal/external business partners.
About the Role:
- Develop annual budgets with leaders across multiple entities
- Develop cash forecasting for multiple entities
- Provide monthly variance reports to leaders across multiple entities
- Analyze financial needs daily and transfer funds (as needed) for payroll, automatic loan/mortgage debits and vendor payments in an accurate and timely manner
- Manage the team's scheduling, allocation of duties, and staff development
- Act as the central point of contact with CPAs, banks, insurance brokers, and other agencies as required
- Review daily banking, research and resolve account discrepancies
- Reconcile monthly bank statements
- Review and approve vendor payments on a weekly basis and as needed
- Perform month-end close for multiple entities including the transfer of monthly rent and parking to applicable entities
- Calculate physician bonuses monthly
- Formulate and enter payroll journal entries for all entities on a weekly, bi-weekly and monthly basis
- Oversee payment of employee expense reimbursements, refunds, cleaning, parking, mortgages, tax payments, business insurances for multiple entities on a weekly, monthly and quarterly basis
- Calculate and transfer management fees on a monthly basis
- Ensure all rental income is received each month in various entities
- Oversee the calculation, filing and payment of sales tax for applicable entities on a monthly and quarterly basis
- Review financial statements, research and resolve account discrepancies for multiple entities
- Prepare and send financial information for multiple entities to leaders and other Business Partners as needed
- Compile information and participate in CPA audits and reviews for multiple entities on an annual basis
- Notify Executive Director of Operations of any irregularities in finances, business or staff issues and make suggestions to resolve them
- Oversee the reconciliation and maintenance of petty cash
- Perform Accounts Payable duties as back-up
- Oversee the calculation and payment of CRNAs semi-monthly for Anesthesia Care Associates
- Serves as key contact with 401(k) record keeping: reviews biweekly reports for employee contribution changes
- Maintains retirement plan documents, amendments, and SPDs
- Lead team meetings and 1:1s with each direct report and ensure their numbers are known
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