Support Operations Coordinator

2 days ago


Chesapeake, Virginia, United States First Baptist Church South Hill Full time

Job Summary:

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  • We are seeking a skilled Support Operations Coordinator to provide administrative support for the general operations of our Administration Office.">
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About Us:

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First Baptist Church, South Hill is a traditional church that has been a leader within the local community. We welcome everyone and extend God's grace to people in the community and around the world.

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Key Responsibilities:

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  • Provide administrative support for the general operations of our Administration Office">
  • Meet the needs of guests, volunteers, vendors, and congregational members entering the Administration Office">
  • Answer and handle phone calls in a professional manner">
  • Organize and maintain the Administration Office in a clean and neat manner">
  • Screen, sort, date stamp, and distribute mail">
  • Respond to church correspondence, phone calls, voicemails, emails, and faxes">
  • Monitor office equipment and ensure it is properly serviced">
  • Order and maintain inventory of office supplies for the Administration Office and ministries">
  • Create and maintain the general church calendar with accuracy">
  • Notify personnel of ministry leaders' and guest speakers' needs">
  • Coordinate and book travel arrangements for staff, leadership, and guests">
  • Prepare announcements and constant contacts">
  • Submit criminal background checks for staff and volunteers">
  • Review and execute wedding contracts with bride/groom">
  • Prepare marriage, baptism, and baby dedication certificates">
  • Prepare and send condolence correspondence for funerals">
  • Provide ministry leaders with event planning assistance">
  • Process online orders for ministry leaders; receive deliveries and notify addressees">
  • Stock and maintain form organizers, wall file folders, and information desk">
  • Notify pastoral staff of members' hospitalizations, deaths, etc.">
  • Purchase cards, gifts, decorations, and lunches for birthdays, holiday celebrations, and special occasions">
  • Maintain inventory and distribute booklets for new members' orientation">
  • Collect, verify, and provide receipts for money submitted to the Administration Office">
  • Prepare and submit vouchers as requested">
  • Submit qualifying financial assistance request to Benevolence Ministry">
  • Reconcile monthly bank statements">
  • Prepare vouchers and monitor budget for Food Service Ministry">
  • Backup for Finance Clerk (process weekly deposit via mail and giving receptacles)">
  • Maintain and update interior decor of the facility">
  • Document and update policies, procedures, and position descriptions">
  • Notarize documents">
  • Perform other responsibilities as assigned">
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Requirements:

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  • An associate degree">
  • Minimum of three years' experience as an Administrative Assistant">
  • Proficient in Microsoft Word, Outlook, PowerPoint, Excel, Adobe Reader, Calendaring">
  • Strong organizational and interpersonal relational skills">
  • Attention to detail">
  • The ability to work independently and with a team">
  • The ability to manage pressure and conflicting demands, prioritize tasks, and meet deadlines">
  • Strong oral and written communication skills">
  • Maintain confidentiality">
  • A pleasant, friendly, and professional telephone and in person demeanor">
  • Exhibits a meaningful and growing personal relationship with Jesus Christ">
  • Commitment to FBCSH's mission and vision statement">
  • Professionalism, positive character traits, well-groomed appearance, conscientious work ethic, and a willingness/desire to grow and embrace change">
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Salary: $45,000 - $60,000 per year

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Benefits: Comprehensive benefits package including health insurance, retirement plan, and paid time off

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Contact Information: Please submit your application through our website



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