Support Operations Coordinator
2 days ago
Job Summary:
">- ">
- We are seeking a skilled Support Operations Coordinator to provide administrative support for the general operations of our Administration Office.">
About Us:
">First Baptist Church, South Hill is a traditional church that has been a leader within the local community. We welcome everyone and extend God's grace to people in the community and around the world.
">Key Responsibilities:
">- ">
- Provide administrative support for the general operations of our Administration Office">
- Meet the needs of guests, volunteers, vendors, and congregational members entering the Administration Office">
- Answer and handle phone calls in a professional manner">
- Organize and maintain the Administration Office in a clean and neat manner">
- Screen, sort, date stamp, and distribute mail">
- Respond to church correspondence, phone calls, voicemails, emails, and faxes">
- Monitor office equipment and ensure it is properly serviced">
- Order and maintain inventory of office supplies for the Administration Office and ministries">
- Create and maintain the general church calendar with accuracy">
- Notify personnel of ministry leaders' and guest speakers' needs">
- Coordinate and book travel arrangements for staff, leadership, and guests">
- Prepare announcements and constant contacts">
- Submit criminal background checks for staff and volunteers">
- Review and execute wedding contracts with bride/groom">
- Prepare marriage, baptism, and baby dedication certificates">
- Prepare and send condolence correspondence for funerals">
- Provide ministry leaders with event planning assistance">
- Process online orders for ministry leaders; receive deliveries and notify addressees">
- Stock and maintain form organizers, wall file folders, and information desk">
- Notify pastoral staff of members' hospitalizations, deaths, etc.">
- Purchase cards, gifts, decorations, and lunches for birthdays, holiday celebrations, and special occasions">
- Maintain inventory and distribute booklets for new members' orientation">
- Collect, verify, and provide receipts for money submitted to the Administration Office">
- Prepare and submit vouchers as requested">
- Submit qualifying financial assistance request to Benevolence Ministry">
- Reconcile monthly bank statements">
- Prepare vouchers and monitor budget for Food Service Ministry">
- Backup for Finance Clerk (process weekly deposit via mail and giving receptacles)">
- Maintain and update interior decor of the facility">
- Document and update policies, procedures, and position descriptions">
- Notarize documents">
- Perform other responsibilities as assigned">
Requirements:
">- ">
- An associate degree">
- Minimum of three years' experience as an Administrative Assistant">
- Proficient in Microsoft Word, Outlook, PowerPoint, Excel, Adobe Reader, Calendaring">
- Strong organizational and interpersonal relational skills">
- Attention to detail">
- The ability to work independently and with a team">
- The ability to manage pressure and conflicting demands, prioritize tasks, and meet deadlines">
- Strong oral and written communication skills">
- Maintain confidentiality">
- A pleasant, friendly, and professional telephone and in person demeanor">
- Exhibits a meaningful and growing personal relationship with Jesus Christ">
- Commitment to FBCSH's mission and vision statement">
- Professionalism, positive character traits, well-groomed appearance, conscientious work ethic, and a willingness/desire to grow and embrace change">
Salary: $45,000 - $60,000 per year
">Benefits: Comprehensive benefits package including health insurance, retirement plan, and paid time off
">Contact Information: Please submit your application through our website
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