Administrative Coordinator

5 days ago


Westlake, Ohio, United States EverStaff Full time
Job Title: Administrative Assistant

Everstaff is seeking an experienced Administrative Assistant to join our team in the Westlake, OH area.

Key Responsibilities:
  • Develop and manage a comprehensive database of contacts, organizations, and events for current and prospective clients.
  • Provide regular updates on prospective client engagement and outreach initiatives, with weekly, monthly, and quarterly reports.
  • Assist with the planning, coordination, and registration for tradeshows and conferences.
  • Schedule and support client demonstrations.
  • Prepare, edit, and proofread proposals, bid documents, marketing materials, and responses to government bids (RFPs).
  • Provide administrative support to sales leadership, including meeting scheduling and project timeline management.
  • Collaborate on various administrative tasks as needed.
  • Work across departments to ensure seamless service delivery and maintain high client satisfaction.
Requirements:
  • Bachelor's degree.
  • A minimum of 3 years of administrative experience supporting an executive-level manager or team.
  • Highly organized and detail-oriented, with strong presentation skills.
  • Excellent written and verbal communication skills, with the ability to engage effectively at all organizational levels.
  • Proficient in Microsoft Office, particularly Excel, Outlook, Teams, and PowerPoint.
  • Capable of working both independently and collaboratively.
  • Able to meet deadlines and thrive under pressure.
  • Skilled at managing multiple tasks in a dynamic, fast-paced environment.
  • Adaptable and eager to take on new responsibilities as team objectives evolve.
  • Positive, results-oriented, and collaborative attitude.

Qualified candidates, please submit your resume for immediate consideration. EverStaff is an equal opportunity employer (M/F/D/V/SO/GI).



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