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Facilities Operations Specialist
2 months ago
Under the supervision of the Director of Real Estate and Facilities Management, the Facilities Coordinator will work closely with department professionals at assigned locations to provide day-to-day facility-related operations support.
Job Summary:The Facilities Coordinator is responsible for overseeing all activities inside a building, ensuring that health and safety standards are met, and making and/or arranging for repairs when needed.
Key Responsibilities:- Coordinate and handle work being completed by contractors, trades, and building staff.
- Manage multiple projects simultaneously.
- Prepare rooms for meetings.
- Conduct regular inspections in assigned locations.
- Fulfill on requests funneled through the work order system.
- Assist in placing service calls for maintenance.
- Act as Deputy Fire Warden in emergencies, responsible for overseeing searches and adhering to emergency response protocols to monitor safety.
- Conduct site visits and evaluate buildings in assigned locations.
- Lay out and supervise the construction of office workstations and case goods.
- Assist with other related duties as directed.
Job qualifications are stated in the Essential Functions of the job description. An employee must be able to accomplish the Essential Functions to be competent in the job.
Education: An Associate's Level Degree or 2 years Facility of Office Management experience or equivalent combination of education and experience.
Certifications: OSHA 40-Hour, Hazmat preferred.
Software Skills: Knowledge of Microsoft Office (Word, Excel, PowerPoint), Working knowledge of Email (Outlook), Familiarity with Oracle is a plus.
Other Skills: Knowledge of negotiation process, design, and construction preferred. Demonstrated ability to work and communicate professionally. Customer Service Excellence.
Physical Demands: Prolonged periods of standing, walking, sitting, climbing, grabbing, reaching, kneeling, pulling, pushing 50 lbs or more daily.
Work Conditions: Work is typically performed in a building environment but may be required to perform job duties outside of the building or various properties.
Special Schedule: The normal schedule is standard business hours Monday-Friday, 9 am-5 pm (8-hour shift); At times, must be willing to work more than 40 hours per week as driven by operational needs.
Travel Demands: Occasional travel may be required.
Job Experience: Experience with a work order ticket system is a plus. Building, Facility Management, and Maintenance operation knowledge. Strong interpersonal skills and ability to work in a team environment. Non-profit experience is strongly preferred.
Personal Qualities: Build strong interpersonal relationships with internal and external stakeholders; Work cooperatively with others on a team; Excellent verbal/written communication and presentation skills. Excellent organizational skills and attention to detail. Responsiveness to messages (Email, Texts, and Voicemail).
Other: Demonstrable knowledge of and commitment to: The mission, vision, and goals of The Fedcap Group and execution of relevant policies and procedures; government regulations related to Facilities functions; maintain the highest level of confidentiality, integrity, and ethical practice; analyze, make decisions, and resolve situations/problems effectively within the scope of responsibilities; ability to comprehend, interpret, and apply the appropriate sections of applicable laws, guidelines, regulations, ordinances, and policies; be patient and sensitive to individuals with disabilities.
STATUS: Full Time / Regular/ Non-Exem Wage/Salary: $19.75 - $24.08 (hourly) Equal Opportunity Employer
