Facilities Coordinator

1 month ago

Washington, Washington, D.C., United States EAB Full time
About the Role

EAB is seeking a highly organized and detail-oriented Facilities Associate to join our Real Estate and Ops Support Department. As a key member of our team, you will be responsible for coordinating day-to-day facilities operational needs, supporting audio-visual requests, and ensuring our office spaces are optimized for productivity and events.

Key Responsibilities
  • Conduct daily office walk-throughs to ensure every floor is clean, functional, and fully prepped for productive work and meetings.
  • Oversee incoming and outgoing mail, manage freight shipments, and coordinate smooth delivery of resources across the team.
  • Coordinate building access, assist with assigning, troubleshooting, and administration of security credentials for EAB and its subtenants.
  • Be the go-to person for facility-related issues, diagnosing problems, implementing fixes, and improving spaces for the better.
  • Schedule, document, and oversee maintenance and repair visits to ensure our facilities are always running at peak performance.
  • Remain accountable to service tickets, seeing solutions through in a comprehensive and timely manner.
  • Support setup and teardown of furniture, equipment, and audio-visual systems for internal and external events.
  • Maintain knowledge of building systems, security, and safety protocols to ensure everything operates smoothly and in line with best practices.
  • Assist with scheduling building amenity reservations for EAB and its subtenants.
  • Connect with staff to build rapport and understand their needs, expectations, and requirements to achieve a high level of service and excellent employee experience.
Requirements
  • High school graduate or GED
  • 1+ year work experience
  • Demonstrated success delivering service both internally and externally and record of achievement
  • Proven multi-tasking skills in a fast-paced environment
  • Demonstrated organizational and detail-oriented approach to work
  • Experience using Zoom, Outlook, Word, Excel, and familiar with Power Point
  • An eye for detail, ensuring every space is clean and well-maintained to the highest level
  • A proactive mindset, with the ability to effectively and efficiently solve problems, identify root causes, and implement solutions
  • Strong communication skills and the ability to connect with staff, partners, and subtenants, understand their needs, and provide top-notch service
  • Ability to lift and/or move up to 50 pounds on a continuous basis
  • Capable of standing for long periods of time
  • Positive, polished, poised, and professional
What We Offer
  • Competitive salary and benefits package
  • 20+ days of PTO annually, in addition to paid firm and floating holidays
  • Daytime leave policy for community service and flextime for fitness activities (up to 10 hours per month each)
  • 401(k) retirement savings plan with annual discretionary company matching contribution
  • Health savings account, healthcare and dependent care flexible spending account, and pre-tax commuter plans
  • Employee assistance program with counseling services and resources available to all employees and immediate family
  • Wellness programs including gym discounts, incentives to promote healthy living, and family access to the leading app for sleep, meditation, and relaxation
  • Gender affirming care coverage
  • Fertility treatment coverage and adoption or surrogacy assistance
  • Paid parental leave with phase back to work program for birthing and non-birthing parents
  • Access to milk shipping service to support nursing employees during business travel
  • Discounted pet health insurance coverage for dog and cat family members
  • Company-provided life, AD&D, and disability insurance
  • Financial wellness resources and membership in a robust employee discount program
  • Access to employee resource groups, merit-based advancement, and dynamic professional growth opportunities

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