Facilities Coordinator Position

4 weeks ago

Washington, Washington, D.C., United States JOHN AKRIDGE CO LLC Full time

Job Title: Facilities Coordinator

Job Summary:

The Facilities Coordinator is a key member of our team, responsible for providing administrative, operational, and conference and event support to our building. This role requires strong interpersonal and organizational skills, as well as a comprehensive working knowledge of Microsoft Office suite.

Key Responsibilities:

  • Day-to-day communication with the Facilities Team is imperative. While schedule may accommodate remote work on rare occasion, the FC's core function requires onsite presence typically five (5) days a week.
  • Prepare weekly Facilities operational calendar, outlining events and schedules.
  • Assist with coordination of all contractors visiting USIP, through direct communication with Engineering and USIP Security.
  • Communicate with Facilities staff regarding any mechanical, electrical, plumbing, and furniture requests.
  • Prepare and update vendor contracts and spreadsheets.
  • Coding of property invoices for SFM's review.
  • Assist with Facilities coordination for all Conference & Events programs:
  1. Attend weekly BEO meetings and maintain BEO binder.
  2. Prepare C&E cost proposals and final reconciliations for events as directed by SFM; includes invoicing and tracking of any damages.
  3. Complete staffing plans for each event requiring additional Facilities support based on cost grid, Banquet Event Order (BEO) and logistical memo.
  4. Prepare and distribute Special Event Notifications (SEN) summarizing events to USIP staff; completed on a case-by-case basis.
  • Prepare and submit monthly investor report for SFM review and approval.
  • Perform facilities inspections and prepare necessary reports.
  • Participate in Facilities Project meetings, walkthroughs, and update minutes accordingly.
  • Manage Building Engines (BE) work order system to ensure client inquiries and requests are addressed in a timely manner.
  • Work directly with contractors/vendors to obtain cost proposals for various projects.
  • Assist in the implementation and maintenance of operational policies and procedures; including Akridge S: Drive, Akridge Document Management System (DMS), USIP page on Akridge portal and other Akridge manuals.
  • Assist with preparation of annual operating budget and reports for the facility.
  • Other duties as assigned by SFM.

Requirements:

  • 1 to 3 years experience in a support position preferred
  • Bachelor's degree from a four-year college or university
  • Commercial property management experience preferred
  • Strong interpersonal and organizational skills
  • Strong attention to detail and ability to prioritize effectively
  • Comprehensive working knowledge of Microsoft Office suite

Akridge is an Equal Opportunity Employer and welcomes diverse and talented applicants to apply. We believe that diversity and inclusivity are essential to positive long-term success and achieving our strategic business goals.

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