Accounts Receivable Coordinator

6 days ago

Pittsburgh, Pennsylvania, United States Fox Rothschild Full time
Job Summary

The Accounts Receivable Coordinator plays a vital role in ensuring the timely and accurate processing of client payments. This position is responsible for performing day-to-day tasks to ensure that payments are deposited and posted in a prompt, accurate, and up-to-date manner.

Key Responsibilities
  • Research and investigate payments on hold or requiring additional remittance information to ensure recognition in the same accounting period.
  • Accurately and timely process and post cash receipts/client payments for assigned offices.
  • Process wire/ACH payments and daily deposits through electronic banking systems.
  • Research and resolve unidentified payments posted to unallocated accounts.
  • Provide assistance to attorneys, staff, and clients on receivable-related matters as directed by management.
  • Maintain records by scanning client payments for Firm archive.
  • Research and resolve cash receipt discrepancies and coding errors.
  • Review AR reports to ensure compliance and troubleshoot client overpayments.
  • Process client refunds in a timely and accurate manner.
  • Perform additional accounting duties as assigned by leadership.
Requirements
  • Minimum two (2) years' experience in accounts receivable role, preferably in a law firm or professional services organization.
  • High school diploma or equivalent required.
  • 3E experience preferred but not required.
  • Good mathematical and accounting skills.
  • Professional standards of confidentiality, tact, discretion, positive attitude, and appearance.
  • Ability to work independently and in a team environment.
  • Strong attention to detail and high level of accuracy.
  • Strong organizational skills and ability to prioritize and multitask in a fast-paced environment.
  • Exceptional oral and written communication skills.
  • Professional and courteous communication with clients, attorneys, paralegals, and staff.
  • Demonstrated experience using Microsoft Office Suite, including Outlook, Word, and Excel.
Work Environment and Physical Demands

This role operates in a clerical, office setting and requires the ability to lift, carry, push, pull, or move objects up to 50 pounds frequently.

Visual acuity is required to perform tasks such as preparing and analyzing data, transcribing, and viewing a computer terminal.

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