Administrative Coordinator
2 days ago
Queens University of Charlotte is a leading comprehensive university, distinguished by its commitment to transforming the lives of its students and enhancing the intellectual and cultural fabric of its community.
Job DescriptionWe are seeking an Administrative Assistant to provide administrative support for the Department of Art, Design, and Music in the College of Arts and Sciences. This is a part-time (20 hours/week), 12-month position that reports to the Executive Director of the Department of Art, Design, and Music.
Responsibilities- Coordinate department events, such as faculty and student recitals, showcases, juries, gallery openings, and lectures.
- Provide support for promotion of departmental concerts and events, including placing calendar listings, designing posters, writing registration pages, writing emails, designing programs, and attending events.
- Assist with departmental accreditation needs (IAD, MUS, MTH) (including maintaining student files, audition sheets, and portfolio items).
- Coordinate prospective student auditions for music and music therapy programs.
- Manage departmental office operations (e.g. process check requests and invoices, art loan agreements, schedule rooms, submit maintenance requests, assist with department meetings, and maintain accurate records, maintain Canvas page).
- Collaborate with College of Arts and Sciences Dean's Office, Gambrell Center team, Event Services, Registrar's office, faculty, and others to coordinate schedules, rehearsals, classes, and other processes at the university.
- Bachelor of Arts - arts management, music or arts major preferred or equivalent professional experience.
- Excellent proofreading and writing skills.
- Extensive computer, website, and software expertise - Office 365, Facebook, Instagram, Squarespace, SEO, Canva, Photoshop, InDesign experience preferred.
- Accuracy and attention to detail.
- Organized, able to handle multiple projects simultaneously and meet deadlines.
- Ability to maintain confidence as it relates to sensitive information.
- Strong communication and customer service skills including the ability to work effectively with a diverse group of students, faculty, donors, volunteers, patrons, partners and staff.
- Must-have the ability to work a flexible schedule, including evenings, weekends, and some holidays.
- Positive attitude, Team player - Professional, trustworthy, dependable.
- Creative problem solver able to work well with minimal supervision.
$40,000 - $55,000 per year, depending on qualifications and experience.
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