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Executive Support Specialist
2 months ago
Position Title: Administrative Assistant
Position Summary:
The Administrative Assistant role is essential for providing comprehensive administrative support to facilitate the smooth functioning of the office environment. This position requires handling sensitive and confidential information with utmost care.
Key Responsibilities:
- Organizes and maintains both physical and electronic filing systems.
- Handles email correspondence and responds to various digital inquiries.
- Coordinates and manages daily, monthly, and seasonal calendars.
- Drafts, edits, and prepares letters, reports, and various documents.
- Updates and inputs data into databases and spreadsheets.
- Prepares agendas for meetings and manages logistical arrangements as needed.
- Operates and oversees the functionality of office equipment, including printers and copiers.
- Conducts research as required and compiles information for reports or presentations.
- Collaborates closely with team members to ensure operational efficiency.
- Verifies invoices and receipts against original documents.
- Handles sensitive information discreetly to uphold confidentiality and security.
- Meets deadlines and adjusts to shifting priorities effectively.
- Represents the organization with a positive and professional demeanor.
Qualifications:
Education & Experience:
- High school diploma or equivalent required.
- Associate's degree preferred.
- A minimum of two years of administrative experience in a professional setting.
Required Skills:
- Proficient in computer applications, including Excel, Word, and PowerPoint.
- Familiarity with Microsoft Office and effective email communication.
- Strong data management and entry capabilities, with an emphasis on maintaining organized filing systems.
- Accurate record-keeping skills in both physical and digital formats.
- Excellent written communication abilities.
- Strong time management, multitasking, and adaptability skills.
- Organizational skills with the ability to prioritize workload effectively.
- Attention to detail and accuracy in all tasks.
- Experience in inventory control and cost verification.
- Strong interpersonal skills, demonstrating professionalism and courtesy in all interactions.
- Ability to perform well under pressure and manage multiple deadlines.
- Proactive in problem-solving and process enhancement.
- Capable of working independently as well as collaboratively within a team.
Additional Requirements:
- Willingness to work overtime, including nights and weekends as necessary.
- Ability to thrive in a team-oriented environment, collaborating closely with management.