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Administrative Support Specialist

2 months ago

Watertown, New York, United States Community Action Planning Council of Jefferson County Full time
Job Overview

Position Title: Office Assistant

Department: Housing & Energy Services

Classification: Regular Full-time Non-exempt

Work Schedule: 40 hours per week (10-hour workdays, Monday to Thursday) with occasional evening hours

Salary: $17 per hour plus benefits

Supervisor: Director of Housing & Energy Services


POSITION SUMMARY: The Office Assistant plays a crucial role in delivering administrative support, facilitating the intake process, gathering program data, and managing inventory records and office documentation. This position requires familiarity with the Weatherization policies and procedures manual and its application. The individual is expected to uphold client and agency confidentiality consistently, execute job responsibilities with integrity and professionalism, and foster a constructive work atmosphere.

EDUCATIONAL REQUIREMENTS: An Associate Degree in Business Management, Office Technology, or a related discipline is preferred.

PROFESSIONAL EXPERIENCE: Proven experience in office technology and the ability to compile and maintain program statistical data is essential.

SKILLS AND COMPETENCIES:

  • Exceptional organizational and time management abilities
  • Strong written and verbal communication skills
  • Proficient computer skills, particularly in Microsoft Word, Excel, and PowerPoint; experience with QuickBooks is advantageous
  • Team-oriented mindset
  • Familiarity with construction terminology is a plus
  • Capability to manage multiple priorities effectively
  • Non-judgmental approach when interacting with clients

ADDITIONAL REQUIREMENTS:

Must possess independent transportation for job duties and hold a valid driver's license. Preference will be given to qualified internal candidates. Employment is contingent upon successful background clearance. The organization maintains a substance-free workplace and conducts random, post-accident, and reasonable suspicion drug testing.

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