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Junior IT Project Coordinator

2 months ago

Houston, Texas, United States Houston Methodist Full time

Position Overview

At Houston Methodist, the Junior IT Project Coordinator role is designed for individuals beginning their journey in project management.

This position entails the organization, direction, and management of small to medium-scale technology initiatives under the supervision of senior management.

With guidance from departmental leadership, the coordinator ensures that project objectives are met within established timelines and budgetary constraints.

The role involves executing project plans while adhering to best practices in project management, ensuring the quality and accuracy of information throughout the project lifecycle.

Focus areas for this position include assessing project performance, fostering long-term value, and evaluating financial returns on investment, alongside assisting the Director of Innovation in the daily operations of the Center for Innovation and Tech Hub.


Key Responsibilities
  • Under the supervision of management, ensure project results align with customer expectations.
  • Communicate project updates effectively to stakeholders through designated channels and timelines.
  • Facilitate project meetings to achieve consensus on objectives and outcomes.

Project Management Functions
  • Assist in planning and organizing project activities.
  • Help define the scope and objectives of projects.
  • Identify timelines, budget limitations, and procedures for project execution in accordance with Portfolio and Process Management Office guidelines.
  • Schedule project deliverables, milestones, and necessary tasks.

Quality and Safety Responsibilities
  • Establish a quality plan for projects, incorporating PMO testing standards.
  • Identify project risks and develop mitigation strategies under management's guidance.
  • Follow established standards and procedures for project initiation, planning, execution, control, monitoring, and closure as defined by the Portfolio & Process Management Office.

Financial Management Duties
  • Prepare Authorization for Expenditure (AFE) documentation and assist IT Financial Analysts with the approval process.
  • Manage Purchase Orders (PO) and invoices throughout the project lifecycle.
  • Ensure all project expenditures are closed at project completion.

Professional Development
  • Identify opportunities for enhancing the Portfolio & Process Management Office and participate in improvement initiatives.
  • Actively manage personal professional growth and complete the Individual Development Plan (IDP).

This job description is not exhaustive; the employee may also undertake other related business duties as assigned. Houston Methodist reserves the right to modify job responsibilities as necessary.


Qualifications
  • Bachelor's degree in Computer Science, Business Administration, or a related field with a focus on information technology, or four years of experience managing small to medium-scale projects in lieu of a degree.
  • No prior experience required if possessing a relevant Bachelor's degree.

Preferred Certifications
  • PMP - Certified Project Management Professional (PMI).

Skills and Competencies
  • Demonstrated project management skills with the ability to multitask and manage various projects in a collaborative environment.
  • Strong verbal and written communication skills, capable of facilitating meetings effectively.
  • Solid understanding of current technologies and business needs, fostering a high level of customer trust and confidence.
  • Proficient in Microsoft Office applications.

Work Environment
  • Business professional attire is required.
  • May require travel within and outside the Houston Metropolitan area.

Company Overview:
Houston Methodist is a leading health system and academic medical center, comprising eight hospitals and a variety of healthcare services. The organization employs over 27,000 individuals dedicated to providing high-quality patient care.

Houston Methodist is an equal opportunity employer, committed to inclusivity and diversity in the workplace.