Executive Support Specialist

1 week ago

Brentwood, Tennessee, United States BizzyCar, Inc. Full time
Job Title: Executive Assistant

We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our CEO and senior leaders, ensuring smooth operations and enabling our executives to focus on driving the company's strategic initiatives.

Key Responsibilities:
  • Calendar and Schedule Management: Oversee and coordinate the CEO's and leadership's complex schedules, ensuring prioritization of high-level meetings and effective time management.
  • Travel Coordination: Organize domestic and international travel arrangements, including itineraries, accommodations, and transportation, while managing expenses and preparing travel-related reports.
  • Meeting Preparation: Prepare agendas, take meeting minutes, and follow up on action items for key leadership meetings.
  • Communication Management: Act as the first point of contact between executives and internal/external stakeholders. Screen and direct calls, emails, and requests as needed.
  • Project Management: Assist with the coordination of special projects and ensure timely completion of tasks related to company initiatives.
  • Document Management: Maintain organizational systems for files, reports, and presentations, both in physical and digital formats, ensuring easy access for the team.
  • Confidentiality: Handle sensitive information with the utmost discretion and professionalism.
Requirements:
  • Experience: 3+ years of experience as an Executive Assistant, preferably in a tech or fast-paced startup environment.
  • Exceptional organizational and multitasking abilities.
  • Advanced proficiency in Google Workspace (formerly G Suite), including mastery of Google Docs, Sheets, Slides, and Drive for efficient collaboration, data management, and document creation.
  • Strong verbal and written communication skills.
  • High level of professionalism and confidentiality.
  • Ability to anticipate needs and act as a problem-solver.
  • Time Management: Ability to prioritize and manage time effectively, especially when juggling competing demands.
Preferred Qualifications:
  • Industry Knowledge: Experience in the technology or automotive industry.
  • Education: Bachelor's degree in Business Administration, Communications, or a related field.
  • Additional Skills: Familiarity with travel coordination for C-suite executives.
  • Personal Attributes: Strong emotional intelligence, resourcefulness, and adaptability to evolving tasks and priorities.
Benefits:

We value our employees' time and efforts. Our commitment to your success is enhanced by our competitive compensation and benefits package including paid time off, medical, dental, 401k, vision and equity benefits and future growth opportunities within the company. Plus, we work to maintain the best possible environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture. To learn more about our company please visit: BizzyCar

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