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Office Administrator for Middle School

1 month ago

Spring, Texas, United States Spring Independent School District Full time

**Job Title:** Office Administrator for Middle School

**Job Type:** Full-time

**Location:** Spring Independent School District

**About Us:

Spring Independent School District is a dynamic and growing school district dedicated to providing exceptional educational opportunities for our students. Our team of dedicated professionals is committed to fostering a culture of excellence, innovation, and community engagement.

**Job Description:

We are seeking an experienced Office Administrator to join our team at one of our middle schools. As an Office Administrator, you will play a critical role in supporting the administrative functions of the school, ensuring efficient operation of the office, and providing exceptional customer service to students, parents, and staff.

**Responsibilities:

  • Prepare documents, correspondence, forms, and reports to communicate information to school and district personnel, parents, students, and community.
  • Maintain physical and computerized files.
  • Answer incoming calls, take reliable messages, and route to appropriate staff in a timely manner.
  • Maintain a schedule of appointments for the Principal.
  • Input, balance, and submit campus payroll.
  • Maintain daily staff attendance records and substitute records.
  • Research discrepancies of financial information (purchase orders, invoices, etc) to ensure accuracy.
  • Process purchase orders and warehouse orders.
  • Maintain purchase orders to ensure prompt payment.
  • Manage, reconcile, and monitor campus budget, grant funds, and activity funds.
  • Maintain school calendar of events.
  • Assist students, teachers, and parents as needed.
  • Maintain confidentiality of information.
  • Prepare and maintain records required by Federal, state or local laws/regulations.
  • Assist with coordination and participate in staff development, faculty meetings, and campus activities as assigned.

**Requirements:

To be successful in this role, you will need:

  • A high school graduate or GED from an accredited institution.
  • Pass the Financial Services Bookeeper/Secretary Test.
  • Three+ years job-related experience preferred.

**Work Environment:

The usual and customary methods of performing this job require prolonged periods of time sitting, moderate standing, stooping, bending, reaching, and repetitive hand motions. Prolonged use of computer is also required. Ability to maintain emotional control under stress. May require some lifting no more than 10lbs. Overtime is required as necessary.

**Salary:

The estimated salary for this position is $39,794 - $48,949 per year, depending on experience.