Business Operations Manager

1 month ago


Hopewell, Virginia, United States Risus Talent Partners Full time
Job Summary

Risus Talent Partners is seeking a highly skilled Business Office Manager to oversee the daily operations of our business office. As a key member of our team, you will be responsible for managing office staff, handling accounts payable and receivable, payroll, and overseeing other financial functions.

Key Responsibilities
  • Office Operations Management: Supervise day-to-day operations of the business office, ensuring tasks are completed efficiently and in accordance with company policies.
  • Financial Management: Manage accounts payable and receivable, process invoices, ensure timely payments, and oversee expense tracking and financial reporting.
  • Payroll Administration: Ensure accurate and timely processing of payroll, including managing employee timesheets, benefits, and deductions.
  • Budgeting & Forecasting: Assist in developing budgets, tracking expenditures, and preparing financial forecasts in collaboration with the finance department.
  • Staff Supervision: Hire, train, and manage office personnel, providing guidance and support to ensure staff perform their duties efficiently.
  • Compliance & Documentation: Ensure the office complies with relevant laws and regulations, maintain accurate records, and oversee filing and archiving of essential documents.
  • Vendor & Contract Management: Maintain relationships with vendors and service providers, negotiate contracts, and ensure timely payment and service delivery.
  • Inventory & Supplies: Manage office supplies and inventory, ensuring necessary resources are available to office staff and tracking usage and expenses.
  • Technology & Systems: Oversee the use of office management software, financial systems, and other tools, ensuring data accuracy and system efficiency.
  • Customer Service: Handle client and customer inquiries, resolve billing issues, and ensure overall satisfaction with business office services.
  • Reporting: Generate and present reports related to office performance, financial metrics, and staff productivity to senior management.
  • Process Improvement: Identify opportunities for process improvements, implementing best practices to streamline office operations and enhance productivity.
  • Support Management Team: Assist executive leadership with administrative tasks, project management, and other ad-hoc duties as needed.
Requirements
  • Proven experience as a Business Office Manager, Office Administrator, or in a similar role with significant financial and administrative responsibilities.
  • Strong leadership and organizational skills, with the ability to manage multiple tasks and priorities.
  • Proficient in office management software (e.g., Microsoft Office Suite, accounting software, and payroll systems).
  • Excellent communication and interpersonal skills.
  • Strong problem-solving and decision-making abilities.
  • Knowledge of office procedures, financial operations, and business management.
  • High attention to detail and a focus on accuracy in financial and administrative tasks.
  • Ability to manage confidential information with discretion.
Benefits
  • Competitive salary and benefits package.
  • Opportunity for career advancement.
  • Health, dental, and vision insurance.
  • Retirement savings plan.
  • Paid time off (PTO) and holidays.
  • 401K


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