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Prospect Research Specialist

2 months ago

Millersville, Pennsylvania, United States Millersville University Full time


Research Associate

Millersville University



Department: Development Staff

Nature of Position: Permanent, Full-time

Job Summary/Basic Function

The Research Associate plays a crucial role in the enhancement and management of the prospect research initiative within the Development Office of University Advancement. This position is integral to the success of fundraising efforts and donor engagement strategies.

Millersville University of Pennsylvania, located in Lancaster County, is a distinguished institution within Pennsylvania's State System of Higher Education. We pride ourselves on fostering strong student-faculty relationships, offering diverse programs, and maintaining a beautiful campus environment. Our commitment to student success is paramount, and we provide ample opportunities for academic and personal growth. With nearly 70 undergraduate programs and a robust graduate school, our dedicated faculty support students in their educational journeys. We are proud of our extensive alumni network, which spans all 50 states and 72 countries. We seek candidates who align with our EPPIIC values: exploration, public mission, professionalism, inclusion, integrity, and compassion.

Annual Salary: $44,890, accompanied by a comprehensive benefits package that includes:
  • Health insurance
  • Dental insurance
  • Vision insurance
  • Group life insurance
  • Voluntary Group Life and Accident Insurance - available for purchase
  • Long Term Disability Insurance - available for purchase
  • Retirement
  • Tuition waiver
  • Vacation leave
  • Personal leave
  • Sick leave
  • Holiday leave


At Millersville University, we are dedicated to cultivating a diverse and inclusive environment. Our commitment to equity and inclusion is foundational to our mission, and we encourage individuals from traditionally underrepresented backgrounds to apply.

Required Qualifications
  • Three years of advanced clerical or para-professional experience or an equivalent combination of experience and training.
  • Proven experience with database management and proficiency in Microsoft Office.
  • Ability to:
    • Resolve complex issues.
    • Manage multiple tasks with precision and professionalism in a dynamic environment.
    • Maintain confidentiality.
    • Work autonomously.
    • Understand academic and office policies.
  • Experience in composing and editing detailed reports.
  • Excellent customer service and communication skills, both verbal and written.
  • Demonstrated commitment to equity, diversity, and inclusion.
  • Proficiency in Microsoft Office Suite.
  • Valid driver's license.
  • Successful completion of interviews and background checks.


Preferred Qualifications
  • Bachelor's degree.
  • Two to three years of experience in higher education fundraising or a non-profit context.
  • Two to three years of experience in prospect research or management.
  • Familiarity with database systems (preferably Banner) and software packages (such as Hyperion, LexisNexis, Wealth Engine) in a Windows environment.
  • Experience with electronic database searches.


Job Description
  • Oversee the development and management of the prospect research program within the Development Office.
  • Create and maintain prospect records, tracking the status of prospect moves management and proposals.
  • Conduct thorough research and develop profiles on potential prospects and existing donors to support donor development strategies.
  • Generate and distribute reports detailing donor interactions and prospect status.
  • Review and process information from reports submitted by development officers.
  • Collect and verify key constituent information using various sources to update database records.
  • Establish and revise policies and procedures related to prospect research functions.
  • Maintain accuracy and integrity of corporate and foundation records in the Advancement database.
  • Research and update records for corporate and foundation constituents, ensuring information is accurate and relevant.
  • Collaborate with University Advancement staff to maintain specialized groups of organizations.
  • Assist in training student workers and graduate assistants in database maintenance and prospect management.
  • Participate in relevant meetings and professional conferences to stay informed of industry trends.
  • Support the Advancement Information Services team in data integrity and filing procedures.
  • Serve as a backup for related positions as needed.
  • Perform additional duties as assigned.


Essential Functions

Working Conditions and Physical Effort
  • Minimal physical effort required.
  • Limited exposure to physical risks.
  • Strong writing and verbal communication skills necessary.
  • Basic math skills required.
  • Work primarily conducted at a desk using a computer and phone.
  • Ability to follow written and verbal instructions.
  • Capability to sit for extended periods.
  • Must be able to lift/pull/push up to 10 pounds.
  • Dexterity required for operating a computer keyboard and mouse.


To apply, please visit:

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