Accounts Payable Specialist

2 days ago


Portland, Oregon, United States TerraFirma Foundation Systems Full time
Accounts Payable Specialist

At TerraFirma Foundation Systems, we are seeking a highly organized and detail-oriented Accounts Payable Specialist to join our team. As an Accounts Payable Specialist, you will be responsible for processing vendor invoices and credit card transactions into Quickbooks, maintaining organized and complete supporting documentation, and ensuring compliance with vendors to extend and retain favorable credit terms.

Key Responsibilities:
  • Process all vendor invoices and credit card transactions within 2 business days of receipt.
  • Primary point of contact for vendors for invoice-related questions and issues.
  • Perform regular audits to ensure all transactions have been recorded.
  • Regularly communicate with managers on unreceived credit card receipts or to notify of unresolved invoice issues.
  • Work with supply chain to ensure compliance with 3-way match transactions relating to inventory.
  • Initiate first draft of bi-weekly check run for approval.
  • Maintain compliance with vendors to ensure favorable credit terms are extended and retained.
  • Manage AP inbox and digital storage of invoices and check runs.
  • Maintain knowledge of GL expense accounts and ensure accurate coding of expenses with descriptive entries.
  • Perform zero variance month-end reconciliation of AP subledger to balance sheet and assist with monthly inventory reconciliation via inventory in transit and open POs.
  • Manage new vendor onboarding process and maintain current vendor files.
  • Maintain accurate documentation throughout the year to support year-end 1099 processing.
  • Process approved vendor payments via check and EFT.
Requirements:
  • Ability to understand, speak, read, and write in English.
  • A high school education or GED.
  • One year to three years of similar or related experience.
  • Must have Quickbooks Desktop experience.
  • Must be able to operate a 10-key calculator by touch.
  • Must be able to use PC spreadsheet software.

We offer a competitive salary of $26.00 hourly, as well as a comprehensive benefits package, including 401K, Medical, Dental, Vision, Life, AD&D, ST & LT Disability, PTO, and 7 paid holidays annually. If you are a motivated and detail-oriented individual who is passionate about financial operations, we encourage you to apply for this exciting opportunity.



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