Records Management Specialist

2 weeks ago


Winchester, Virginia, United States The Rehancement Group Full time

The Rehancement Group, Inc is a professional services and consulting firm dedicated to supporting our Government clients. We provide highly qualified professionals to ensure the success of our partners' missions.

We are currently seeking experienced Records Consultants to join our team in providing vital support to a Federal client.

Responsibilities
  • Execute routine records management and administrative tasks, assisting clients with inventory management, lifecycle documentation, file services, and other essential records management functions.
  • Input data accurately into proprietary databases. Proficiency in Microsoft Word and Excel is required.
  • Retrieve files from storage to assess disposition and return them to their designated locations when appropriate.
  • Review files meticulously for clearance level, disposition dates, FOIPA status, and any other relevant information.
  • Conduct thorough research within databases to identify files and locations for merging loose documents.
  • Determine the appropriate action for files based on eligibility dates: transfer, destruction, or return to storage.
  • Reorganize or repair files as needed.
  • Return files to their designated boxes and maintain accurate inventory records.
  • Process record destruction procedures in accordance with established guidelines.
  • Prepare boxes and package records for shipment, which may involve combining boxes into skids, shrink wrapping, palletizing, and maneuvering pallets using a pallet jack.
  • Manage incoming and outgoing mail efficiently.
  • Prepare physical files for high-speed scanning by removing staples, paper clips, and binder clips.
  • Reassemble physical files to their original condition after scanning.
  • Electronically review individual images to ensure quality, orientation, and clarity.
  • Rescan individual pages using desktop scanners as needed.
  • Collaborate with the Site Manager and federal staff on special projects as assigned.
Qualifications
  • A Bachelor's degree with 3 years of relevant experience is required. A High School Diploma with 5 years of experience will also be considered.
  • An active DOD Top Secret security clearance with CI Poly eligibility is mandatory.
  • Demonstrated experience in providing support-related services for a minimum of 3 years.
  • Familiarity with an office environment is preferred.
  • Proficiency in using information technology applications, telecommunications, or security systems through exposure such as publications, research, training/instruction manuals, and FBI-provided training. Utilize this expertise to provide advice on FBI records inventory, data system utilization and functionality, records disposition, and other records management aspects.
  • Ability to effectively utilize Microsoft applications, including Excel and Word, to track, monitor, and develop statistics/reports for assigned tasks.
  • Competence in accessing, researching, and utilizing FBI applications and databases, including but not limited to Content Manager, Sentinel, HR Source, DIVS, and CATS, to perform records management duties effectively.
  • Strong understanding of general clerical principles, practices, and procedures. Experience with record keeping, filing systems, and document management is essential.
  • Excellent attention to detail, organizational skills, and the ability to work independently and as part of a team are crucial for success in this role.


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