Facilities and Maintenance Manager

2 weeks ago

Trenton, New Jersey, United States Achievers Early College Prep Full time
About Achievers Early College Prep

Achievers Early College Prep Charter School is a public charter school in New Jersey that provides students with the opportunity to pursue one of four STEAM pathways. The school is committed to ensuring that students graduate with content mastery, skills, and experiences that are essential to the current marketplace and the world beyond.

About the Role

The Facilities and Maintenance Manager supports the successful operations of the AECP facilities, and business functions at multi-use sites. The incumbent will coordinate work with outside vendors performing maintenance or calibration activities, and oversee the successful completion of tasks. This individual works independently to complete assignments and has specific job tasks and processes to follow to perform their job.

Key Responsibilities
  • Report time: 6:45am-3:45pm mandatory (attend all morning and afternoon huddles. Make facilities announcements as needed)
  • Occasional late evenings and weekends
  • Strong knowledge of facility management systems
  • Strong Knowledge of Document Management
  • Confirm that incoming vendors are appropriately trained for work that is being performed
  • Coordinate all site visits with contractors. Attend all walkthrough meetings and follow up tasks
  • Coordinate all building inspections monthly and annually
  • Maintain the school grounds interior and exterior
  • Coordinate rental requests of facilities
  • Maintain inventory of all cleaning supplies, water supplies, and facilities products
  • Assist in the setup/breakdown of the school food program breakfast/lunch/snack. Set up breakfast and lunch for students, as well as grab-and-go meals for community members
  • You'll plan and support logistics and preparations for school events and activities as needed
  • Maintain a tidy and professional office environment
  • Support and perform all assigned duties for arrival and dismissal of students daily
  • Active member of the school safety team
  • Maintain and store orders as they arrive
  • Organize and order maintenance supplies and equipment
  • Maintain logs for all boilers, appliances, smoke detectors, carbon monoxide detectors, fire extinguishers, security systems, etc. Ensure that all appliances are in working order daily and perform/request maintenance as needed
  • Maintain active boiler license (required). Maintain and operate boiler systems and boiler equipment; perform adjustments, observe factors such as temperature and pressure and write daily records
  • Maintain and clean, boiler area, building, and grounds as specified in the School Maintenance Manual
  • Regulate heat, ventilation, and air conditioning systems to provide appropriate seasonal temperature
  • Ensure that walkways and stairways are free of ice and snow (the school has a snow removal contract with an outside vendor)
  • Keeps buildings and premises neat and clean at all times
  • Cleans corridors during and after school when required
  • Ensure that the schools are opened/closed safely and efficiently daily
  • Perform building maintenance and upkeep during school breaks including (damaged/broken materials, removing unwanlunted items, general maintenance)
  • Daily cleaning of classrooms/offices spaces, disinfecting and sanitizing all areas including sinks, toilets, bathrooms, stairwells, mpr, gym, hallways, cafeteria, windows, doors, trash disposal/recycling
  • General understanding building systems including life safety, lighting, electrical, HVAC and plumbing
  • Maintains a high level of multi-tasking ability in conjunction with proven organizational skills
  • Ability to organize assigned tasks in a high paced environment and concurrently monitor tasks / assignments with others that may impact timely completion
  • Ability to effectively manage multiple tasks and activities simultaneously
  • Adept in Microsoft Office Suite - Word, PowerPoint, Excel and Outlook, and the ability to learn new software, such as enterprise business, building management, security, and maintenance management systems
  • Proficient at writing well-formulated emails and notifications
  • Ability to effectively communicate with employees, contractors, and vendors
  • Ability to follow oral and written instructions, read, interpret and update engineering manuals/drawings relevant to the trade or the assigned task
  • Self-starter who is able to work both independently without direct supervision or in a team environment
  • Maintain inventory of cleaning products and all documentation
  • Restock hand sanitizers, cleaning wipes, and alert the operations team when supplies need to be ordered
  • Make minor repairs
  • Run errands as needed
  • Move packages and furniture when this can be done safely
  • Alert the administration of safety and security concerns
  • Alert the administration of any damage or vandalism to the building
  • Interact in a professional way with all staff, students, and parents
  • Serve as a positive role model for students
  • Report to weekly Operations meetings and all other meetings as assigned. Take lead on your assigned areas
  • Report all lates/tardies/absences to your direct supervisor in a timely manner determined by supervisor
  • Perform other responsibilities as assigned

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