Office Coordinator

4 weeks ago


SaintBauzilledePutois, Occitanie, United States Diocese of Venice Full time
Job Title: Receptionist/Office Assistant

Reports to: Principal

Location: Diocese of Venice

Classification: Hourly/Nonexempt

Overview:

The Diocese of Venice is seeking a skilled Receptionist/Office Assistant to provide exceptional support to our team. As a key member of our administrative staff, you will be responsible for ensuring the smooth operation of our front desk and office.

Key Responsibilities:

Answer telephone calls and take messages or forward calls
Greet and welcome visitors, vendors, families, students, and other guests
Check visitors in and inform employees of visitor arrival for pick-up
Maintain attendance records
Record absent notes and file
Check students in or out
Provide general information about the organization to the public and families
Copy, file, and maintain paper or electronic documents and records
Assist with hospitality setup and breakdown
Help with school mass mailings and special events
Assist with other tasks as needed or assigned

Requirements:

High School Diploma or equivalent
Prior experience as a Receptionist, Office Assistant, or equivalent work experience
Working knowledge of basic office equipment such as computers, copiers, and fax machines
Excellent communication and clerical skills; ability to work well with others
Functions well under pressure; reacts calmly in emergencies and stressful situations
Ability to lift a minimum of 25 lbs
Demonstrates organizational skills

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