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Facilities Operations Manager
2 months ago
The Scion Group is at the forefront of student housing, and the Facilities Operations Manager plays a crucial role in realizing our strategic objectives.
This role is responsible for ensuring the safety and operational efficiency of the property’s infrastructure and equipment, while also overseeing the onsite Facilities team and any external service providers.
The Facilities Operations Manager is a knowledgeable professional and a seasoned leader who thrives in a dynamic, collegiate atmosphere. This position requires exceptional problem-solving skills, strong leadership capabilities, and a commitment to follow-through. Additionally, this role may involve supporting other properties as needed.Your Benefits
FLSA Status: Exempt
Discretionary annual bonus
Paid Time Off + Floating Holidays
Health Insurance
Dental Insurance
Vision Insurance
401k Matching
Paid Parental Leave
Learning reimbursement opportunities
Your Responsibilities
Oversee all building services and preventive maintenance initiatives in accordance with industry best practices, the Scion's Standard Operating Procedures, and compliance with applicable State and Federal regulations.
Manage daily operations, including but not limited to heating, ventilation, air conditioning (HVAC), plumbing, fire safety systems, and general building upkeep and troubleshooting.
Administer and manage all life safety systems, including fire pumps, fire alarm systems, sprinkler systems, visual and audible alarms, backflow preventers, smoke detectors, CO2 sensors/alarms, fire extinguishers, emergency lighting, and means of egress.
Supervise the Facilities Technicians to guarantee that all service requests are fulfilled in accordance with Scion standards.
Manage the facilities budget effectively.
Review completed work to ensure compliance with standards and repair protocols.
Ensure that all emergency and routine maintenance tasks are executed promptly and professionally.
Ensure that all preventive maintenance is conducted in a timely and professional manner.
Respond swiftly and effectively to all safety and risk management issues.
Review completed work orders for accuracy in labor hours, material costs, and track recurring equipment failures.
Conduct regular inspections of buildings, common areas, and the property’s exterior for deficiencies, potential safety hazards, health concerns, or code violations.
Provide recommendations for addressing identified issues.
Oversee and supervise the preparation of vacated units for new occupants, including prompt inspections.
Inspect vacant units post-repair and maintenance to assess the quality of work performed.
Manage the inventory of maintenance spare parts and tools.
Maintain the appearance of the shop and all mechanical, supply, electrical, and storage facilities.
Ensure proper maintenance of equipment to comply with warranty requirements and extend useful life.
Oversee all contracted work within the building, obtaining bids and negotiating terms with vendors and contractors.
Coordinate deliveries, schedules, and performance of all facility-related tasks.
Ensure adherence to safety protocols, use of personal protective equipment, and compliance with health and safety policies.
Manage the process for keying and coding locks and maintain lock procedures.
Effectively implement standard operating procedures and preventive maintenance programs.
Participate in emergency preparedness planning and act as essential personnel.
Escalate unique or urgent repairs/replacements to upper management as necessary.
Maintain comprehensive records on all major systems, including maintenance manuals, manufacturer specifications, warranties, and equipment details.
Collaborate closely with management to formulate and track facilities and capital budgets.
Recruit, train, and develop Facilities team members, holding them accountable for delivering high-quality service.
The responsibilities outlined above may not encompass all tasks required.
What We Require
High school diploma/GED, trade school diploma, or military training.
8 years of relevant experience managing building systems in multi-unit residential properties, with 5 years of supervisory experience.
5 years' experience with building automation systems and life safety systems.
EPA 608 Universal certification.
HVAC/EPA 608 Universal certification.
Certified Pool Operator (CPO), or intention to obtain within six months.
Expertise in plumbing, HVAC, electrical, and mechanical systems as well as generally accepted maintenance practices.
Boiler operator or Stationary Engineer Certificate/License.
Ability to read and interpret documents such as design drawings, blueprints, safety guidelines, operating and maintenance instructions, and procedural manuals.
Basic computer working knowledge, including Microsoft Office and CMMS.
Valid driver's license.
Ability to stand for extended periods and lift up to 100 lbs. as necessary.
Operational Details
Job location is at the assigned property. May be required to travel periodically.
Serves in an "on-call" capacity, except during approved PTO periods.
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