Vice President of Housing Operations

2 weeks ago

Southfield, Michigan, United States Presbyterian Villages of Michigan Full time
About the Role

We are seeking a highly skilled and experienced professional to join our leadership team as the Vice President of Housing Operations. This is a key position that will oversee the direct oversight and leadership of the affordable housing operations, providing leadership to a team of outstanding and committed team members.

Key Responsibilities
  • Oversee all activities directly related to affordable housing operations, including monitoring and overseeing the day-to-day operations of assigned HUD and/or LIHTC financed housing communities.
  • Responsible for serving on-call and available for emergencies for affordable housing communities on a rotating basis with housing director and other housing management.
  • Assist administrators with implementation of strategic plan objectives, including establishing and implementing departmental policies, goals, objectives, and procedures.
  • Conduct supervisory activities such as hiring and firing staff, providing employee orientation and training, creating work schedules, coaching or disciplinary action, and approving employee time sheets.
  • Monitor affordable housing communities to ensure that they efficiently and effectively provide needed services while staying within budgetary constraints.
  • Prepare budgets for approval, including those for funding or implementation of new initiatives.
  • Review financial statements, sales and activity reports, payables, receivables, billings, expenses, and other performance data to measure productivity and goal achievement.
  • Review reports submitted by staff members to recommend approval or to suggest policy, procedure, and/or program changes.
  • Plan and direct activities such as leasing promotions, coordinating with other departments as needed.
  • Confer with board members, organization officials, or staff members to discuss issues, coordinate activities, or resolve problems.
  • Attend Board meetings of assigned affordable housing communities as the PVM Home Office liaison and provide support and information to those governing Boards.
  • Serve as liaisons between PVM, Village boards, and outside entities.
  • Represent PVM or promote objectives at official functions or delegate representatives to do so.
  • Negotiate or approve contracts or agreements with suppliers, distributors, federal or state agencies, or other organizational entities.
  • Ensure compliance with facility operating policies, procedures, and regulatory requirements.
  • Analyze and respond to internal and external audit findings and results.
  • Ensure regular training for Housing staff and Administrators as to HUD and MSHDA policy/procedures, income re-certifications, resident files, record keeping, and reporting.
  • Assist with grant requests for program operations and capital needs.
  • Keep abreast of all current and proposed changes in legislation affecting housing and tax credit programs.
  • Review and update policies as regulations change, and interpret and disseminate information on regulatory requirements.
  • Monitor occupancy records for all communities, including establishing appropriate file maintenance procedures and protocols.
  • Supervise and monitor certification and recertification compliance, application issues, audit of resident council bank accounts.
  • Prepare annual compliance reporting to tax credit investors, HUD, and MSHDA.
  • Assist the Housing Administrators with financial and statistical information during the development of special grant requests for programming.
  • Assist in developing proformas and first-year operational budgets for new developments.
  • Assist with the development of facility design in the schematic phase to ensure strategic and programming goals are carried out.
  • Assist in the new project development regarding establishment of appropriate insurance coverage, opening of appropriate bank accounts.
  • Assist development staff during lease-up phase of new developments – training of staff in program compliance, qualifying residents, etc.
  • Attend and participate in all appropriate meetings and training opportunities in order to keep informed on current information and skill development.

About Presbyterian Villages of Michigan:

Presbyterian Villages of Michigan (PVM) is a nonprofit, faith-based organization and recognized leader in the aging field. We have many locations throughout Michigan's Lower Peninsula, providing independent living, assisted living, skilled nursing, memory care, and stay and play services. Our goal is to deliver an environment that transforms senior living and services, while enhancing the communities we serve.

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