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Financial Accountant

1 month ago

St Augustine, Florida, United States Vaco Full time
Job Title: Financial Accountant

Vaco is seeking a highly skilled Financial Accountant to join our team. As a key member of our financial team, you will be responsible for administering various aspects of financial activity, preparing financial reports, and utilizing excellent customer service practices.

Key Responsibilities:
  • Prepare and review financial reports, including balance sheets, income statements, and trial balances.
  • Reconcile subledgers and maintain schedules for prepaid expenses, reserves, deficit funding, insurance, and other balance sheet items.
  • Perform bank and certificate of deposit reconciliations.
  • Review and approve invoices for proper GL coding, vendor identification, association identification, invoice number, invoice date, and amounts.
  • Monitor outstanding AP and payables that remain outstanding on bank reconciliation greater than 90 days.
  • Ensure invoices are approved and/or released for payment daily via AvidXchange.
  • Create and mail quarterly statements for communities not utilizing coupons.
  • Prepare and mail statements or invoices for special assessments as needed.
  • Update owner account information, record conversations with owners, and order signature cards for new bank accounts or change in signers.
  • Transfer funds as necessary in accordance with reserve schedules and non-automated sweep accounts.
  • Open and close accounts as necessary to manage cash assets of clients in accordance with client's desire to maintain segregation of funds as required by Florida Statutes.
  • Monitor cash assets to ensure FDIC coverage.
  • Notify community managers two months prior to insurance expiration date via email and follow up on progress of insurance policy renewals.
  • Prepare budget worksheets projecting end-of-year revenues and expenses, ensuring non-recurring expenses are identified and calculated to prevent over-projecting end-of-year totals.
  • Ensure calculated cells in Excel budget worksheets are accurately reflecting revenue and expense of column categories, ensuring formulas populate correctly for each.
  • Input approved budget into software for final verification of accuracy in addition/subtraction/formulas.
  • Support auditors/CPAs with appropriate documentation, reports, and adjustments.
  • Closing end-of-year accounts by following prescribed procedures.
  • Ensuring all Federal and State Taxes and Condo Fees are paid within the time frame established by Florida Statute.
Requirements:
  • Minimum AA in Accounting, 2 years of Accounting courses, or commensurate level of experience.
  • Minimum of 3 years experience in GL, AP, AR, and Financial Reporting.
  • Knowledge of financial software applications.
  • Computer skill in Word, Excel.
  • Maintains high standards of integrity, confidentiality, and professionalism.
  • Well-organized, able to prioritize, and good communication skills.
  • Proactive, able to assess situations quickly, and take appropriate action.
  • Able to work quickly and efficiently, manage a heavy workload, and work independently with little supervision.
  • Ability to handle difficult situations tactfully.
Vaco is an Equal Opportunity Employer

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state, or local law.