Purchasing Specialist

2 weeks ago


Bozeman, Montana, United States Montana State University Full time
Job Title: Purchasing Specialist

Job Summary:

Montana State University is seeking a highly skilled Purchasing Specialist to join its Procurement Services team. The successful candidate will be responsible for leading complex university procurement processes, managing vendor communications, and developing complex procurement documents.

Key Responsibilities:

  • Lead complex university procurement processes for a wide range of high-cost items and services.
  • Manage vendor communications, posting and sending out solicitations and responding to questions.
  • Develop complex Invitation for Bid (IFB) and Request for Proposal (RFP) documents, purchase orders and contracts.
  • Guide departments to the best result to enhance the competitive process of bidding to arrive at the best value for the organization.
  • Review accounting transactions to ensure compliance with procurement policies and work with departments to make corrections as needed.
  • Manage encumbrances for issued purchase orders/contracts in the accounting system (Banner) and in the soon-to-be-implemented Jaggaer system, SmartBuyMSU.
  • Develop and deliver both informal and formal training across all four campuses on procurement services.
  • Provide four-campus departmental guidance on procurement processes and policies via phone and email.
  • Collaborate to maintain and keep current department's procurement instruction website and department forms and reference materials.

Requirements:

  • Bachelor's degree plus one year of full-time (or part-time equivalent) work experience in a customer service setting with technical document and presentation writing, research and project management skills or an equivalent combination of education and experience.
  • Demonstrated experience in processing business transactions and preparing the associated documents with a very high level of attention to detail.
  • Experience providing complex instructions and guidance, demonstrating strong communication skills both verbally and in writing.
  • Experience using personal computers and extensive knowledge of and ability to use Microsoft Office (Word, Outlook, PowerPoint, and Excel).
  • Demonstrated experience providing exceptional customer service.

Preferred Qualifications:

  • Knowledge of the State of Montana's procurement processes, including Montana Code Annotated (MCA) and Administrative Rules of Montana (ARM).
  • Experience interpreting and applying state or other government laws, and administrative rules, division, or department policies.
  • Working knowledge of Banner Finance system.
  • Demonstrated experience delivering effective training both one-on-one and in large group settings.
  • Experience with an e-procurement software such as Jaggaer.

What We Offer:

Montana State University offers a competitive salary and benefits package, as well as opportunities for professional growth and development.

How to Apply:

To apply for this position, please submit your application through our online portal. We look forward to hearing from you



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