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Office Coordinator

2 months ago

Taylor, United States Electric Reliability Council of Texas Full time
Position Overview

At the Electric Reliability Council of Texas (ERCOT), we pride ourselves on fostering a vibrant and inclusive workplace that empowers our employees to collaborate in shaping the future of the Texas power grid and wholesale market. We invite you to become part of our skilled and dedicated team, where you can contribute to innovative solutions addressing today's and tomorrow's energy challenges while enhancing your professional growth.

ERCOT is deeply committed to promoting diversity and inclusion across all levels of our organization. This commitment is fundamental to our core values of accountability, leadership, innovation, trust, and expertise. We celebrate the unique talents, ideas, and experiences that each individual brings, recognizing that a diverse workforce is essential for driving the innovation that propels our success. A collaborative environment is vital for tackling the challenges our industry faces now and in the future.

We offer flexible work arrangements, allowing employees to balance their professional and personal lives effectively. This role provides essential administrative support to a specific department, encompassing a variety of clerical and organizational tasks.

Key Responsibilities
  • Exhibit proficiency and expertise in administrative functions, applying acquired skills and ERCOT policies to complete assigned tasks and enhance capabilities.
  • Engage in assignments that typically align with your area of expertise, addressing semi-routine tasks while recognizing when to seek guidance for complex issues.
  • Adhere to established procedures for routine responsibilities, requiring direction for new or intricate assignments.
  • May offer informal mentorship to junior colleagues.
Additional Responsibilities
  • Deliver high-level administrative assistance to the Engineer Development Program and Grid Interconnection Department.
  • Coordinate departmental schedules, interviews, team gatherings, and facilitate both internal and external meetings.
  • Maintain processes and procedures for management and engineering personnel.
  • Oversee the help request inbox, directing inquiries to the appropriate support teams.
  • Manage the team’s shared mailbox, assigning tasks to engineers and support staff.
  • Facilitate onboarding processes for new engineers, including access requests and initial equipment and software setup.
  • Assist management in recruiting efforts, including screening engineering candidates and scheduling interviews.
  • Process and manage expense reports for designated departments.
  • Collect and organize data, collaborating with both internal and external data providers.
  • Uphold high standards of confidentiality regarding sensitive information.
Qualifications
  • No minimum work experience is required.
  • Proficiency in Microsoft Office Applications is essential.

Salary and level will be determined based on overall experience as assessed by ERCOT.

Education Requirements
  • High School Diploma or GED is required.
  • A combination of education and experience that provides equivalent knowledge in relevant fields is acceptable.
Preferred Certification
  • CAP Certified Administrative Professional is preferred.
Work Location
  • Employees are expected to be on-site a minimum of 2-3 days per week, with flexibility based on business needs.
  • On-site schedules may be adjusted as necessary.
  • Remote work must be conducted from a Texas residence.
  • Employees may choose to work on-site more frequently if desired.

This description outlines the essential functions and minimum qualifications for the position. It is not an exhaustive list of duties, and management may revise or assign additional tasks as needed. This job description does not create an employment contract, and both ERCOT and the employee retain the right to terminate employment at will.