Administrative Support Specialist

2 weeks ago

Vail, Colorado, United States Default Memory Full time
Job Overview

We are seeking an Administrative Support Specialist to become a vital part of our HR team at Default Memory. In this role, you will undertake a variety of administrative responsibilities to assist our employees on a daily basis.

To excel in this position, you should possess a passion for assisting others, delivering administrative aid, and managing tasks efficiently. A commitment to adhering to HR policies is essential. You will work closely with team members across various departments, making strong interpersonal and communication skills crucial.

Ultimately, your role will be to support employees with their initiatives and ensure the seamless operation of our company's departments.
Key Responsibilities
  • Prepare essential documentation for standard company processes
  • Coordinate meetings and appointments
  • Organize and maintain employee documentation
  • Update internal systems (e.g., new hire data)
  • Address employee inquiries and escalate to the HR department as necessary
  • Gather company and employee information as requested
  • Monitor office supply inventory and place orders as required
  • Arrange travel and accommodations for staff
  • Set up conference rooms (e.g., make reservations and verify equipment)
  • Distribute company resources to employees (e.g., brochures, announcements, and safety protocols)
Qualifications
  • Demonstrated experience as an Administrative Assistant, Staff Assistant, or in a similar capacity
  • Understanding of office and HR protocols
  • Proficiency in computer applications (especially MS Office)
  • Familiarity with office machinery (e.g., printers and fax machines)
  • Awareness of labor regulations
  • Exceptional organizational abilities
  • Strong verbal and written communication skills
  • Professional demeanor while interacting with various levels of management
  • Bachelor's degree in Business Administration, Human Resources, or a related field

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