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Governance and Affiliate Relations Specialist

4 weeks ago

Rosemont, California, United States AAOS Full time
About the Role

We are seeking a highly skilled and experienced Governance and Affiliate Relations Specialist to join our team at AAOS. As a key member of our Governance Department, you will provide specialized support and perform a wide range of detailed administrative tasks for the Chief Governance Officer.

Key Responsibilities
  • Provides specialized support to the Governance Department, including development and distribution of Board communications, meeting notices, and schedules.
  • Works closely with the Integrated Operations Team to ensure hotel accommodations are secured and confirmation numbers are shared with the Board of Directors.
  • Oversees specialized aspects relating to governance initiatives, including coordination of International Education Programming and AAOS faculty for approved programs.
  • Prepares and distributes communications to invited faculty, follows up to confirm participation, and prepares schedules and oversees management and planning of travel for all faculty.
  • Tracks faculty evaluations and maintains faculty database for future solicitation of international faculty.
  • Oversees registration process for International Presidents and ensures timely distribution of communications about Annual Meeting events.
  • Develops and maintains departmental filing system to ensure accessibility of governance-related documentation.
  • Performs a wide variety of administrative and clerical tasks, including securing meeting space and catering, scheduling virtual meetings, and preparing necessary shipments.
Requirements
  • High School Diploma or equivalent, plus two years or more of college.
  • 3-5 years of experience as an administrative assistant with proven communication and customer service skills.
  • Excellent oral and written communication skills, maturity, and discretion.
  • Proficiency with Microsoft Office software and excellent organizational skills.
  • Collaborative team member with a mindset of growth and continuous learning.
Travel and Salary

Up to 15 days of travel per year and a salary range of $65,000-70,000.

We are a hybrid position based in Rosemont, Illinois, and are open to applicants who can commute weekly to this office. Applicants must already be authorized to work in the United States on a full-time basis.