HR Operations Specialist

2 weeks ago

Columbus, Georgia, United States Kinetic Federal Credit Union Full time
Job Overview

Position Title: Human Resources Coordinator

Reports To: VP-CFO/President-CEO/EVP

Classification: Exempt

Purpose of the Role:

The Human Resources Coordinator plays a crucial role in supporting the daily functions of the HR department, encompassing recruitment, staffing, and benefits management. This position is integral to various HR operations as assigned.

Key Responsibilities:

  1. Stay informed on legal, regulatory, economic, and technological changes that impact the HR function, ensuring compliance with federal and state regulations.
  2. Design and deliver training sessions for employees on HR-related subjects, including formal and informal training programs.
  3. Oversee the performance appraisal process and job description creation, ensuring adherence to EEO guidelines in hiring practices.
  4. Manage health and welfare plans, including medical, dental, and vision insurance, handling enrollments and terminations as necessary.
  5. Assist in processing monthly insurance billings, ensuring accuracy and resolving discrepancies with relevant parties.
  6. Coordinate enrollments for health, life, and disability insurance, liaising with service providers for routine administration.
  7. File and maintain Workers' Compensation claims, ensuring proper monitoring and documentation.
  8. Maintain employee records and personnel files, ensuring confidentiality and compliance with record retention policies.
  9. Conduct HR functions in accordance with applicable laws, including EEO, OSHA, and Fair Labor standards.
  10. Update employee information in the HRIS, including changes in personal data, pay codes, and employment status.
  11. Compile reports for management on various HR metrics, including employee turnover and community involvement.
  12. Assist in the development and maintenance of job descriptions.
  13. Recruit and evaluate prospective employees, assessing their suitability for various roles.
  14. Prepare materials for staff meetings and training sessions.
  15. Conduct interviews, check references, and orient new hires on HR policies and programs.
  16. Stay updated on changes affecting employee benefits and consult with employees regarding their eligibility.
  17. Facilitate the annual benefits enrollment process, ensuring all documentation is completed and filed appropriately.
  18. Organize interviews for hiring managers and track applicant information.

Additional Responsibilities:

  1. Keep abreast of financial trends through relevant literature and participation in staff meetings.
  2. Coordinate community engagement activities as needed.
  3. Maintain a current Learning Action Plan aligned with the Performance Management System.
  4. Perform other duties as assigned by management.

Qualifications:

A bachelor's degree and 3-5 years of experience in human resources are required, providing a solid understanding of employment laws. Candidates should possess strong language, math, and reasoning skills, supplemented by ongoing education. Proficiency in various software applications, particularly Excel, PowerPoint, and Microsoft Word, is essential.

Strong interpersonal skills are necessary to manage sensitive situations and documentation. Candidates should demonstrate knowledge of office administration procedures and possess the ability to operate standard office equipment. Attention to detail, excellent spelling and grammar, and strong communication skills are critical for success in this role.

Supervisory Role:

This position does not have supervisory responsibilities.

Work Environment:

This role primarily involves desk work, requiring significant mental focus to manage a variety of situations. Attention to detail is essential, and access to the organization's network and data processing systems is required.

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