Operations Coordinator

1 week ago

Punta Gorda, Florida, United States CCMC Full time
Job Opportunity

We are seeking a highly motivated and detail-oriented Operations Coordinator to join our team at CCMC. As a key member of our community management team, you will play a vital role in ensuring the smooth operation of our communities.

About the Role:

  • Assist the Community Manager in daily business and operations to maintain the management direction of the community association.
  • Oversee related service contractors and vendors, interact with community residents and volunteers.
  • Issue amenity access cards and manage access system programming.
  • Track leased units within the community.
  • Maintain all association records as required by the governing documents, federal and state law, and CCMC protocol.
  • Work with the Community Manager to ensure proper documentation of contracts, invoices, and other expenses.
  • Oversee daily office functions, answering phone, email, and assisting with walk-in guests, ensuring that the needs and requests of the residents are dealt with in a timely and professional manner.
  • Assist the Community Manager with meeting preparation and administration of the annual operating and reserve budgets.
  • Assist in new owner orientations and training of Board(s) and committee members.
  • Provide outstanding guest assistance.
  • Ensure scheduled rentals are ready prior to events.
  • Provide an event checklist and review with the homeowner (event host) to ensure all aspects are addressed.
  • Other duties as assigned.

Requirements:

  • Two years of proven career advancement in a professional business environment.
  • Associate's or Bachelor's degree or equivalent experience.
  • Attention to detail and a customer-focused attitude.
  • Ability to multi-task on a variety of levels with the utmost of focus and professionalism.
  • Knowledge of community association management principles, procedures, and standards.
  • Have a valid driver's license and current vehicle liability insurance.
  • Prefer two years of community management experience.

What We Offer:

  • Comprehensive benefits package including medical, dental, vision, and life insurance.
  • Wellness program.
  • Flexible Spending Accounts.
  • Company-matching 401k contributions.
  • Paid vacation, holiday, and volunteer time.
  • Company-paid Short-term Disability.
  • Optional Long-term Disability.
  • Employee assistance program.
  • Optional Pet Insurance.
  • Professional education assistance.
  • A service-oriented team who is dedicated to your success.

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