Office Manager II

3 days ago


Tampa, Florida, United States Terminal Security Solutions Inc Full time
Job Summary

The Office Manager II is responsible for providing administrative support to the Operations Manager and staff. This role involves performing a variety of tasks, including scheduling, payroll processing, and maintaining office supplies and equipment.

Key Responsibilities
  • Manage personnel scheduling through the company's scheduling system
  • Schedule TSS orientations, MTSA, and Screener training
  • Review time and attendance system and/or timesheets for payroll processing
  • Prepare invoicing reports for Operations Manager approval
  • Collaborate with timecards, back-up, and expenses for Safeguard invoicing
  • Update HR management system for employee status changes
  • Manage personnel uniform ordering, inventory, and supplies
  • Communicate with employees, vendors, customers, and internal and external departments via telephone or written correspondence
Requirements
  • Strong computer background with knowledge of current version of word processing software and spreadsheet software
  • Good hand/eye coordination and ability to sit for extended periods
  • Able to accurately prepare and analyze numerical data
  • Display professional demeanor and create a good first impression
  • Ability to communicate effectively with current and prospective customers, management, and staff
Qualifications
  • A High School diploma or equivalent is required
  • Experience in an office environment providing management support
  • Experience with scheduling and payroll systems

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