Document Control Specialist

3 weeks ago


Sulphur, Louisiana, United States Recon Management Services INC Full time
Job Summary: We are seeking a highly organized and detail-oriented Document Control Specialist to join our team at Recon Management Services INC. The successful candidate will be responsible for coordinating the control and distribution of project documents, ensuring that all documentation is issued according to client requirements.

Key Responsibilities:
  • Compile and distribute project documents, including transmittals, copies, and distribution.
  • Coordinate with project managers and design leaders to ensure project document needs are met within schedule requirements.
  • Manage the quality review cycle of work packs, documents, records, and procedures.
  • Interface with clients regarding drawing distribution, document check-in/out procedures, vendor documentation, and document turnover procedures.
  • Act as the single source contact for client drawing numbers and return of client record archives.
  • Issue "Letters of Transmittal" for all documents/drawings issued to the client.
  • Check all drawings for revisions, title blocks, logos, etc. prior to obtaining approval for issuance.
  • Coordinate document control and spot errors.
  • Issue documents according to client requirements.
  • Coordinate with project managers to ensure all packages and documents are stamped and signed per client procedures.
  • Facilitate the Document Review Process.
  • Responsible for all scans and copies of full-size drawings.
  • Routine clerical duties.

Requirements:
  • Proficient with MS Office (Word/Excel/PowerPoint/Outlook) and Adobe PDF Creator.
  • SAP experience preferred, but not required.
  • Basic understanding of engineering documents and procedures preferred, but not required.
  • Professional appearance.
  • Good oral and written communication skills.
  • Good organizational skills.
  • Lifting and carrying boxes up to 20 lbs.

Education and Experience: High School Diploma or Equivalent (GED), with additional specialized training or college coursework; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

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