Document Control Specialist

4 weeks ago

Sulphur, Louisiana, United States Recon Management Services INC Full time
Job Summary

Recon Management Services INC is seeking a skilled Document Control Specialist to join our team. As a key member of our Document Control department, you will be responsible for ensuring the accuracy and completeness of project documents. This includes coordinating with project managers and design leaders to meet project document needs within schedule requirements. You will also be responsible for scanning and emailing clients required documents, developing and maintaining electronic files for all projects, and archiving completed projects.

Key Responsibilities
  • Update document formatting to meet current requirements.
  • Manage the quality review cycle of work packs, documents, records, and procedures.
  • Interface with clients regarding drawing distribution, document check-in/out procedures, vendor documentation, and document turnover procedures.
  • Act as the single source contact for client drawing numbers and return of client record archives.
  • Issue "Letters of Transmittal" for all documents/drawings issued to the client.
  • Check all drawings for the last time prior to obtaining approval for issuance in regard to revisions, title blocks, logos, etc.
  • Coordinate document control and spot errors.
  • Issue documents according to client requirements.
  • Coordinate with project managers to ensure all packages and documents are stamped and signed per client procedures.
  • Facilitate the Document Review Process.
  • Responsible for all scans and copies of full-size drawings.
  • Routine clerical duties.
  • Perform any other cross-training functions that may be required.
  • Perform other job-related duties, as assigned.

Requirements
  • Proficient with MS Office (Word/Excel/PowerPoint/Outlook) and Adobe PDF Creator.
  • SAP experience preferred, but not required.
  • Basic understanding of engineering documents and procedures preferred, but not required.
  • Professional appearance.
  • Good oral and written communication skills.
  • Good organizational skills.
  • Lifting and carrying boxes up to 20 lbs.

Education and Experience
  • High School Diploma or Equivalent (GED), with additional specialized training or college course work; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

Specific Skills
  • Strong organizational skills and attention to detail, a must.
  • Ability to multi-task, including ability to understand customer requirements, retrieve information and provide responses satisfactorily and with immediacy and accuracy is required.
  • Proficient with Electronic Document Management Systems.
  • Proficiency in Microsoft Office applications (Word/Excel/PowerPoint/Outlook) is required; Adobe Acrobat and database applications preferred.

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