Litigation Secretary

2 weeks ago

Los Angeles, California, United States Freeman Mathis & Gary Full time

Job Summary

We are seeking a highly skilled Litigation Secretary to join our Los Angeles team at Freeman Mathis & Gary, LLP. As a key member of our litigation support team, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities

  • Draft and review legal correspondence, including proofreading for errors in grammar, spelling, punctuation, and formatting.
  • Prepare and collect conflict of interest checks, open new files, and maintain client files.
  • Maintain attorneys' calendars with hearing dates, filing deadlines, and other important dates.
  • Make client and client-related appointments for attorneys as needed.
  • Provide professional demeanor with all firm clients, attorneys, staff, and vendors, including responding to messages and requests in a timely manner.
  • Familiarity with state and US Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filings.
  • Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision.
  • Proficient in software programs such as Microsoft Word, PowerPoint, and Excel, or other similar software programs necessary to perform essential duties of the position.
  • Provide assistance to others within the firm when requested, promoting teamwork and mutual cooperation among all staff members.

Requirements

  • Minimum two years litigation secretarial experience.
  • Experience maintaining paperless files, with iManage experience a plus.
  • Knowledge of service deadlines for various litigation tasks, including familiarity with the California Code of Civil Procedure.
  • Must successfully pass a background and drug screen.

What We Offer

  • Competitive compensation.
  • Comprehensive benefits package, including medical, dental, and vision.
  • HSA and FSA plans available for employees and dependents.
  • Work-life balance.
  • Generous PTO policy.
  • 401K plan including a 3% Employer Safe Harbor contribution.
  • 1.5% Profit Sharing contribution.
  • Firm paid life insurance and long-term disability.
  • Employee Assistance Program.
  • Year-end bonuses and referral fee programs.
  • Regular firmwide socials and events.
  • Positive firm culture.

EEO Statement

Freeman Mathis & Gary, LLP is committed to providing equal employment opportunity to all applicants and employees by maintaining a workplace free of discrimination on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or other protected group status as provided by law. FMG complies with all applicable federal, state, and local laws. Employment dependent on successful completion of a background check and drug screen.

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