Accounting Clerk

We are seeking a highly organized and detail-oriented Accounting Assistant to join our team at Advanced Mechanical Inc. The successful candidate will provide administrative support to our Accounting/Business Team, interacting with upper management and maintaining confidentiality.

Key Responsibilities:

• Process and sort incoming mail, directing correspondence to the appropriate offices.
• Analyze payroll hours from the time and attendance device and enter them into the payroll system accurately.
• Assist with open enrollment for benefits and complete year-end audit reporting.
• Record accounts receivable checks and other payments daily, ensuring timely and accurate input.
• Manage collections, developing a collection plan to deal with unresolved collections.
• Update client accounts based on payment or contact information.
• Sort, file, and perform data entry of accounts payable invoices in a timely manner, verifying applicable sales tax and use tax on invoices.
• Research and resolve vendor invoice discrepancies.
• Process monthly billings, including progressive and AIA billings.
• Assist with necessary reports, such as "Work in Progress," to appraise each project in terms of profitability, performance against budget, and other related matters.
• Maintain and balance petty cash.
• Enter equipment maintenance into the correct systems for tracking purposes.
• Responsible for filing all work comp injuries and reporting.
• Assist with phone and email communications with customers, contractors, and suppliers.
• Be alert and aware of surroundings to assist with customer walk-ins and phone support.
• Assist in learning all functions within the office, including being a backup support to Dispatching, Service Billing, etc.
• Assist in completing job cost analysis for year-end review.
• Update/create job aids quarterly.
• Perform other duties as assigned.

Requirements:

• Self-starter with strong communication skills.
• Customer service etiquette and accuracy to detail and numbers.
• Extremely organized and proficient in Microsoft Office, including Outlook, Word, and Excel.
• Accounting degree and/or a minimum of 2-5 years in business operations accounting experience is helpful.
• Attentiveness to data entry accuracy is a must.
• Ability to work in a fast-paced environment with little supervision.
• Maintains confidentiality regarding all aspects of the work environment.