Administrative Support Specialist

2 months ago


White Plains, New York, United States New York Southern District Court Full time
Job Summary

We are seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team at the New York Southern District Court. As a key member of our staff, you will provide administrative support to our court operations, ensuring the smooth functioning of our daily activities.

Key Responsibilities
  • Provide exceptional customer service to the public, judges, and court staff, responding to inquiries and resolving issues in a professional and courteous manner.
  • Manage and maintain accurate and up-to-date records, files, and databases, ensuring compliance with court regulations and procedures.
  • Assist with the preparation and processing of court documents, including orders, appearance bonds, and judgments.
  • Operate and maintain court automated case management systems, ensuring accurate and timely information is available to court staff and the public.
  • Develop and implement effective administrative procedures to improve court operations and efficiency.
  • Collaborate with court staff to identify and resolve issues, providing solutions and recommendations to improve court processes.
Requirements
  • High school graduate or equivalent, with at least one year of general experience in administrative support or a related field.
  • Excellent communication and interpersonal skills, with the ability to work effectively with diverse groups and individuals.
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
Preferred Qualifications
  • Court operations experience, including knowledge of court procedures and regulations.
  • Experience with court automated case management systems and financial and accounting systems.
  • Knowledge of legal terminology and procedures.
  • Ability to type 50 words per minute and maintain high levels of accuracy.
Benefits
  • Competitive salary range: $37,173 - $46,494, depending on work experience and qualifications.
  • Comprehensive benefits package, including paid annual and sick leave, 11 paid holidays, employer-subsidized health insurance, and retirement benefits.
  • Opportunities for professional growth and development, including training and education programs.
Conditions of Employment
  • Must be a U.S. citizen or lawful permanent resident seeking U.S. citizenship.
  • Must be able to pass a background check and maintain confidentiality and security requirements.


  • White Plains, New York, United States Classic Westchester Full time

    Job SummaryClassic Westchester seeks an Administrative Support Specialist to provide exceptional support to our team. The ideal candidate will possess excellent communication skills, be highly organized, and have experience with Microsoft Office products.Key Responsibilities:Communicate effectively with members, supervisors, and peers.Perform administrative...


  • White Plains, New York, United States SourcePro Search, LLC Full time

    We are seeking an experienced Administrative Support Specialist to join our team at SourcePro Search, LLC. This role offers a competitive salary and a balanced work arrangement of 3 days in the office and 2 days working from home.Manage multiple phone lines and ensure accurate and prompt message transmissionProcess incoming and outgoing mail and FedEx...


  • White Plains, New York, United States Classic Westchester Full time

    Job Title: Administrative AssistantClassic Westchester is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our Director of Apprentice Training and assist with various tasks related to training and compliance.Key Responsibilities:Communicate effectively with members,...


  • White Plains, New York, United States Classic Westchester Full time

    Job Title: Administrative AssistantClassic Westchester is seeking an experienced Administrative Assistant to support our training initiatives. The successful candidate will provide administrative support to our Director of Apprentice Training and contribute to the development and implementation of training programs.Key Responsibilities:Communicate...


  • White Plains, New York, United States Classic Westchester Full time

    Administrative Assistant - Training SupportClassic Westchester is seeking an Administrative Assistant - Training Support to join our team. The successful candidate will be responsible for providing administrative support to our training programs, including but not limited to:Communicating with members, supervisors, peers, and employers/contractorsPerforming...


  • White Plains, New York, United States Classic Westchester Full time

    {"h1": "Administrative Assistant - Training Support", "p": "At Classic Westchester, we are seeking an experienced Administrative Assistant to support our Apprentice Training program. The successful candidate will be responsible for providing administrative support to our training team, including communication with members, supervisors, peers, and...


  • White Plains, New York, United States WinnCompanies Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at WinnCompanies. In this role, you will provide administrative support to our property management team, ensuring the smooth operation of our office and properties.Key ResponsibilitiesProvide administrative support, including maintaining files, ordering...


  • White Plains, New York, United States Dundon Advisers LLC Full time

    We are a financial services firm seeking an Administrative Associate to manage our office and provide support to our CEO. **Key Responsibilities:** * Manage office operations for a team of 16 * Assist the CEO with administrative tasks * Perform light bookkeeping and HR management **Requirements:** * Strong Microsoft Office and QuickBooks skills *...


  • White Plains, New York, United States White Plains Hospital Full time

    At White Plains Hospital, you have the opportunity to work alongside a talented team of professionals in a dynamic and fast-paced environment. Our hospital has received widespread recognition for its exceptional culture, world-class physicians, and Magnet-designated nurses. With tremendous growth opportunities, great benefits, and flexible work schedules,...


  • White Plains, New York, United States Infojini Full time

    Job Title: Administrative Assistant **Job Summary:** We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Infojini. As an Administrative Assistant, you will be responsible for providing exceptional customer service, managing customer interactions, and performing various administrative tasks. **Key...


  • White Plains, New York, United States Dundon Advisers LLC Full time

    Dundon Advisers LLC is seeking an Administrative Associate to join our team in White Plains, NY. As an Administrative Associate, you will be responsible for managing the office, assisting the CEO, and performing light bookkeeping and HR tasks. Key responsibilities include calendar management, event planning, office supply management, and executive liaison to...


  • White Plains, New York, United States Simpson Judge Ltd Full time

    **Job Summary**We are seeking an experienced Estate Administration Specialist to join our team at Simpson Judge Ltd. The ideal candidate will manage probate matters from start to finish, including e-filings, probate petitions, and asset collection for fiduciaries.**Key Responsibilities:**Handle probate matters from initiation to completion.Prepare and e-file...


  • White Plains, New York, United States Mavis Tire Supply Full time

    Job Title: IT Support SpecialistAbout the Position:We are seeking an IT Support Specialist to join our team at Mavis Discount Tire. As an IT Support Specialist, you will be responsible for providing technical support to our users and resolving store issues. You will also be responsible for maintaining hardware and software, installing new software and...


  • White Plains, New York, United States HEINEKEN USA Full time

    Job SummaryThe Corporate Legal Support Specialist will provide high-level administrative support to the General Counsel and Chief People Officer of Heineken USA, as well as their teams. This role involves managing legal documentation and compliance, fostering effective communication and collaboration among departments, and ensuring the organization operates...


  • White Plains, New York, United States Insight Global Full time

    Job Title: Jr. Network SpecialistWe are seeking a Jr. Network Specialist to join our team at Insight Global. As a Jr. Network Specialist, you will be responsible for providing technical support to our clients in a fast-paced and dynamic environment.Key Responsibilities:Provide technical support to clients via phone, email, and in-personTroubleshoot hardware...


  • White Plains, New York, United States Insight Global Full time

    Job SummaryWe are seeking a highly skilled Jr. Network Specialist to join our team at Insight Global. As a Jr. Network Specialist, you will be responsible for providing top-notch technical support to our clients in a fast-paced educational environment.Key ResponsibilitiesProvide deskside support to staff members, resolving tickets and incidents related to...


  • White Plains, New York, United States Simpson Judge Ltd Full time

    Job Title: ParalegalAt Simpson Judge Ltd, we are seeking an experienced Paralegal to join our Estate Administration department. The ideal candidate will manage probate matters from start to finish, ensuring smooth case progression and supporting our attorneys with document preparation, correspondence, and client communication.Key Responsibilities:Manage...


  • White Plains, New York, United States Simpson Judge Ltd Full time

    Job Opportunity at Simpson Judge LtdWe are seeking an experienced Paralegal to join our Estate Administration department.Key Responsibilities:Manage probate matters from initiation to completion.Prepare and e-file probate petitions and related court documents.Assist fiduciaries with asset collection and management.Support attorneys with document preparation,...


  • White Plains, New York, United States Simpson Judge Ltd Full time

    Job Title: ParalegalSimpson Judge Ltd is seeking an experienced Paralegal to join their Estate Administration department.Key Responsibilities:Manage probate matters from initiation to completion.Prepare and e-file probate petitions and related court documents.Assist fiduciaries with asset collection and management.Support attorneys with document preparation,...


  • White Plains, New York, United States Edu Tek Ltd Full time

    Job Summary:We are seeking a highly skilled Technical Support Specialist to join our team at Edu Tek Ltd. As a Technical Support Specialist, you will be responsible for providing top-notch technical support to our end-users, troubleshooting problems, and resolving issues related to hardware, software, and IT systems.Key Responsibilities: Provide first-level...